Attendance & Absence
This policy establishes guidelines and procedures for attendance and absences for the College of Veterinary Medicine. It is important that students act in a professional manner and demonstrate a commitment to the college and their professional responsibilities.
- Students are required to fulfill all published course requirements for completion of work assignments, successful achievement of evaluation criteria, and attendance of scheduled class time and clinical rotations.
- In accordance with CVM attendance policies, students are expected to attend class, Selectives, laboratories, and clinical rotations as they are specifically set up for a particular educational purpose which cannot easily be replicated.
- Students have up to one (1) week after an absence takes place to submit their absence request in VetMed Hub and submit any necessary proof of documentation.
- An unexcused absence will result in a grade of zero (0) on any graded activity (e.g., the IRAT and GRAT in a Team Learning session).
- In the case of an extended excused absence or leave period being needed, it is the responsibility of the student to inform their instructors prior to the anticipated absence, take the initiative to submit completed absence requests to Student Affairs via VetMed Hub, and make up missed work in a timely manner as outlined by the instructor.
- Students whose class attendance record exceeds five excused absence requests in one academic year will become subject to review by the Assistant Dean of Student Affairs.
- When identified by the Assistant Dean of Student Affairs, abuse of the excused absence policy may be reported for investigation of potential violation of University of Arizona Code of Conduct.
Student Affairs will manage absences in coordination with Course Directors, Clinical Year Mentors, and Clinical Affiliate On-Site Veterinarians
Unless otherwise stated in a course syllabus, the following policy will apply regarding maximum number of excused absences for a course:
Students are expected to attend all classes, labs, practicals, and scheduled clinical experiences. Students cannot have more than 15% of class sessions as excused absences in a course (equivalent to more than 1 excused absence per 7 class sessions) any exception will require that the student demonstrate to the Course Director comprehension of the course material covered. Students unable to demonstrate comprehension of course materials may be placed on academic probation or subject to further disciplinary action.
Please see below chart for reference:
Number of Class Sessions in a Semester
Maximum Number of Excused Absences Allowed in a Course
1 – 7 Days
8 – 14 Days
15 – 21 Days
22 – 28 Days
29 – 35 Days
36 – 42 Days
43 – 49 Days
50 – 56 Days
57 – 63 Days
64 – 70 Days
71 – 77 Days
- Students are responsible for all material missed during absence as well as keeping track and making sure they do not exceed the allowable excused absences in each of their courses and/or labs.
- All days must be requested through VetMed Hub and are not guaranteed.
- Students should notify course directors in advance of an absence whenever possible.
- Labs, Practicals and Exams are mandatory. Missed labs, practicals, exams will be handled via course policy as outlined in the course syllabus.
- Albeit good planning, even thought travel may be approved as an excused absence, travel delays are not considered an excused absence regardless of the reason for the delay. This will result in an unexcused absence (grade of 0) for assignments, labs, practicals, or exams missed. Students must plan travel accordingly.
All days must be requested through VetMed Hub and are not guaranteed. Due to the condensed time frame of selectives students need to prioritize daily attendance. Please refer to the selectives absence policy for details.
- Students are required to communicate with the Clinical Year Mentor, preceptorship they are assigned to, and request any days needed through VetMed Hub. Requests will remain pending until Clinical Year Mentors have provided confirmation of student communication and a fair decision can be reached regarding the request.
- Students will be required to make up any missed clinical hours regardless of an absence being excused or unexcused. This will require students to work with the Clinical Year Mentor and Clinical Affiliate On-Site Veterinarians to schedule additional site hours to make up any missed time.
- Please refer to the Clinical Year absence policy for more details.
*Approval of an excused absence is never guaranteed and are fully at the discretion of the college. See excused absence section below for more information
Below is not an exhaustive list of potential reasons that will be considered for evaluation when submitted for an excused absence, but should serve as a guide for what may be considered a reasonable request for submission:
- Bereavement: An excused absence may be granted for up to three (3) days because of the death of the student’s spouse, parent (natural parent, stepparent, adoptive parent), parent-in-law, sibling, child (natural child, adoptive child, foster- child, stepchild), grandparents, grandchildren, brother or sister-in-law, or any other person who is a member of the student’s household. A student may be granted up to two (2) additional days to attend or arrange funeral services out of state. If a student requires an excused absence lasting more than five (5) days, the student must request additional leave with the Assistant Dean of Student Affairs.
- DRC Accommodation: Students working with the DRC on accommodations for absences will submit a request through VetMed Hub and The Office of Student Affairs will work in partnership with DRC to evaluate individual requests and make reasonable accommodations. Additional documentation may be requested if deemed necessary. In some instances, when the number of absences impact course learning objectives, a medical leave of absence may be necessary. It is important to remember that DRC accommodations are not retroactive.
- Illness: In the case of a student’s own illness or injury, it is the student’s responsibility to ensure that an absence request is submitted in a timely manner. A note may be required from Campus Health or a primary care provider.
- Illness lasting longer than two (2) days will require a doctor’s note for any additional days to be approved.
- Jury Duty: An excused absence may be granted for a student to fulfill this civic responsibility. Documentation may be requested.
- Professional Conference Attendance: An excused absence may be granted for a student that has been officially invited by the conference’s program committee to present, panel, or guest speak at a professional conference as representative of UACVM.
- Attending a conference on behalf of a corporate sponsor in your role as a Student Ambassador is not considered representing the UACVM and will not be excused.
- Students may present, panel, or guest speak at a maximum of two (2) conferences per year.
- Albeit good planning on rare exemptions, even though travel may be approved as an excused absence, travel delays are not considered an excused absence regardless of the reason for the delay. This will result in an unexcused absence for missed work including labs, practicals, and exams missed. Students must plan travel accordingly.
- Student-AVMA: (student leadership attendance as required by national bylaws/constitution) at the national symposium requires advance notice of a minimum of four (4) weeks.
Please refer to your course syllabus for information regarding excused and unexcused absences. In general, the following will apply:
- Attendance is mandatory and expected. Students should anticipate losing points for any missed class time
- Any opportunity granted to makeup work for an excused absence is at the discretion of the course instructor and will be outlined in your course syllabus.
- A student cannot miss more than 15% of a preclinical or may be placed on academic probation (see Pre-Clinical Phase Absence Policy).
- If the number of absences exceeds the maximum allowed, the student will be required to take an leave of absence and return the following year to repeat the course, selective or clerkship.
- The Assistant Dean of Student Affairs will review the student absence reports, and if a student exhibits a pattern of excessive absences, the student will be required to meet with the Assistant Dean of Student Affairs to explain the reasons and discuss a plan for an attendance recovery plan.
The University of Arizona’s College of Veterinary Medicine is sensitive to the bereavement process of a student who has lost a family member or who is experiencing emotional distress from a similar tragedy. It is the responsibility of the student to notify the Assistant Dean of Student Affairs of the need for a grief absence. If requested, the student may need to provide appropriate verification of the grief absence to the Assistant Dean of Student Affairs.
It is the responsibility of the Assistant Dean of Student Affairs or designee to discuss the expected period of absence with the student (typically a week). It is understood and expected that some bereavement processes may be more extensive than others depending on individual circumstances. It is the responsibility of the Assistant Dean of Student Affairs or designee to notify the faculty that the student will be absent and the expected date of return. Upon return, it is the responsibility of the student to contact the individual course instructors to complete all missed work as determined by the instructor.
The University of Arizona requires its administrators and faculty to reasonably accommodate the religious needs, observances, and practices of their employees and students upon request. An individual’s request for reasonable religious accommodations, including requests for time off from work or school activities, is justified unless University operations would suffer unduly by granting the individual’s request. Please refer to this calendar of religious holidays commonly observed:
If the University has suspended operations due to an emergency, including weather, only essential UA employees are required to report to work. Pre-clinical and clinical veterinary students are excused from classroom, laboratory and clinical responsibilities. If you are unable to travel to campus, please notify the clinical clerkship moderator and the Assistant Dean of Student Affairs.
The selective course intends to provide students with the opportunity to explore various facets of veterinary medicine more in-depth and focused than is feasible in the regular course curriculum. Students will have five (5) three-week blocks of time to concentrate on their topics of interest. Due to the number of times the course meets during the three weeks, students will have limited opportunities to participate in the course.
As a result, students may only be granted an excused absence within any three-week block based on extenuating circumstances and are limited to one absence per three week block. All requests must be submitted through Vet Med Hub and are not guaranteed. Please refer to the CVM Attendance Policy Overview for additional details.
If a student faces extenuating circumstances that will result in multiple days of absence during any three-week block, they must work directly with The Office of Student Affairs who will work in tandem with the course director to determine whether a secondary excused absence may be granted.
Please note, additional documentation may be required. Students should be aware that, because of the limited number of class sessions in each selective, excused absences will require a student to work with the faculty (and Student Affairs if needed) to establish a selective mitigation plan to complete the requirements necessary to pass.
If a student cannot attend an entire selective session, they need to contact their faculty member and Student Affairs team (link sends e-mail) immediately, or as soon as reasonably feasible to alert them of the issue. This notification does not automatically result in an excusable absence as all absence requests will still be processed through VetMed Hub. An unapproved absence for the scheduled selective session is grounds for a penalty grade of zero (0) points and potential of a repeated semester being required.
Reminder: Excused absences are not guaranteed. The Office of Student Affairs in partnership with Course Directors, Clinical Year Mentors, and Clinical Affiliate On-Site Veterinarians will determine whether an absence or leave is excused.
Pre-Clinical Phase Requests:
Students are required to submit any absence requests through VetMed Hub to be objectively evaluated. Please follow the steps below to submit a request for an excused absence:
- Submit request to Student Affairs via VetMed Hub. Excused absences are not guaranteed.
- Notify the Course Director via email that a request for absence has been submitted.
- Refer to the course syllabus regarding excused and unexcused absences to determine next steps.
Students are required to attend all Selective blocks as assigned since there are limited opportunities to participate in each course.
Single Absence Requests: Students in need of missing a day during any selectives block are required to submit a request via the steps below:
- Submit requests to Student Affairs via VetMed Hub. Excused absences are not guaranteed and will be objectively evaluated based on the information presented.
- Notify the selectives instructor of the submitted request.
Extended Absence Requests: Students experiencing an extenuating circumstance that may require an entire Selective absence must complete the following steps:
- Contact the Student Affairs team (link sends e-mail) immediately or as soon as reasonably feasible to alert them of the issue. Alerting the Student Affairs team of the absence does not make the absence automatically excusable
- Submit a request to Student Affairs via VetMed Hub
- Approval for absence will require working with faculty (and Student Affairs if needed) on a mitigation plan. An unapproved absence for the scheduled selective session is grounds for a penalty grade of zero (0) points and the potential for a need to repeat the selective.
Clinical Rotations (Clerkship) Requests:
Students are representing themselves and the College of Veterinary Medicine when participating in Clinical Rotations. Students are expected to be punctual and reliable while operating in a manner that exemplifies professionalism during Clinical Rotations. Students needing to miss any time during a Clinical Rotation should follow the following steps
- Inform their Clinical Year Mentor and Clinical Affiliate On-Site Veterinarian.
- Submit request through VetMed Hub.
- Whether or not an absence is considered excused students will be expected to make up the missed clinic time. This will require students to work with the Clinical Year Mentor and Clinical Affiliate On-Site Veterinarian to schedule additional site hours to make up any missed time.
Excessive absences during any clinical rotation may result in the need for a student to repeat that rotation. Depending on severity, this may result in the loss of a student’s vacation block or delayed graduation.
Due to the nature of the college’s accelerated and student-centered curriculum, a student cannot miss more than 15% of a pre-clinical course, 10% of clinical or surgical course, or 5% of a selective without significate impact to their medial training. If the number of absences exceeds the maximum allowed, the student will be required to take a leave and return the following year to repeat the course, selective, or clerkship.
The University of Arizona, College of Veterinary Medicine promulgates this policy to ensure that all requests for a leave of absence are considered in a uniform and consistent manner. The CVM recognizes that, at times, students require a leave of absence either to address their own medical needs (including mental or physical illness or injury or disability), to take advantage of additional educational or research opportunities outside of the CVM, or to address other matters of a personal nature, including, but not limited to, parental leave, caring for a family member with a serious medical condition, military obligations, or academic enrichment opportunities (such as special training, research, or fellowship opportunities). Students requesting a leave of absence must comply with this policy, both in making requests for such leave, and prior to returning from an approved a leave of absence.
This leave of absence is dictated by the College of Veterinary Medicine based on the Satisfactory Academic Progress policy. Any student whose performance falls below the 70% grade requirement and fails a course will be required to withdraw from the remainder of their courses in that semester and return to repeat the semester in the following academic year. Should the student choose to return the next year to complete the program they will be returning as a member of that admitted class and will be automatically placed on Academic Probation for the repeat semester. Additional information around the Satisfactory Academic Progress Policy can be found online under student policies.
If a student exceeds the maximum allowable absences due to medical reasons for any given course, they are eligible for a Medical Leave of Absence. Students requesting a leave of absence because of their own physical or mental illness, injury, or disability, must complete The University of Arizona College of Veterinary Medicine Leave of Absence Form. The student must obtain and attach the appropriate medical documentation to the Leave of Absence Form as described in the leave of absence policy in addition to completing the Campus Health medical withdrawal process.
The University of Arizona College of Veterinary Medicine recognizes that some of its students may be placed on active duty and that many questions may arise as a result. Students requesting a leave of absence for military reasons must submit a Leave of Absence Request Form to the Assistant Dean for Student Affairs, along with a separate personal statement. Students on a non-medical leave of absence must submit a written report to the Office of Student Affairs at the end of the leave of absence regarding their progress toward the reintegration goals set forth prior to the leave. In addition, the University Office of the Registrar offers several options for students who are being deployed and are therefore unable to complete their coursework. Whenever possible, we request that you explore these options before leaving campus.
Students requesting a leave of absence for reasons other than their own mental or physical illness, injury, or disability must submit a Request for Leave of Absence Form to the Assistant Dean of Student Affairs, along with a separate personal statement describing the nature and reason for the leave. The Assistant Dean of Student Affairs will present it, along with the supporting documentation, to the Executive Leadership Team for review and approval. Decisions regarding a denied non-medical leave of absence are not subject to review or appeal.
Students on non-medical leaves of absence must submit a written report to the Office of Student Affairs at the end of the leave of absence regarding their progress toward the reintegration goals set forth prior to the leave.
- Unexcused absence is considered any non-approved missed day of class, Selective, or day of clinical rotation. Please refer to your course syllabus to understand the policy regarding unexcused absences for your pre-clinical phase.
- Examples of requests not considered for an excused absence include but are not limited to:
- Employment conflict
- Transportation/travel issues
- Overslept/missed alarm
- Saving money on airfare
- Personal travel (exceptions may be made for extenuating circumstances)
- Illness of an animal (exception may be made for critical illness)
- Medical appointments (exceptions may be made for emergency situations)·
- Examples of requests not considered for an excused absence include but are not limited to:
- Excused absences (see policy overview for a list of examples that will be considered) are not guaranteed. The Office of Student Affairs in partnership with Course Directors, Clinical Year Mentors, and Clinical Affiliate On-Site Veterinarians will determine whether an absence or leave is excused. Students should refer to their course syllabus and work with their instructor regarding any makeup work being offered due to an approved excused absence.
- Pre-clinical Phase: This curriculum phase of study is defined as the first 24-months of Veterinary School with a focus on the systems-based courses, four longitudinal courses that are intertwined throughout the curriculum, advanced clinical management courses, surgery, and electives.
- Selectives phase: Students will have fine (5) three-week blocks of time to concentrate on their topics of interest. The selective course will be individually tailored by the student to maximize their exposure to their areas of interest within the 15-week course.
- Clinical year: Rotations during the clinical year will be distributed via a robust clinical affiliate network encompassing private, government, and corporate leaders in veterinary medicine.
- Course Director, Instructor and Clinical Affiliate On-Site Veterinarian: Terms being used interchangeably throughout the policy to identify the individual overseeing a specific course or clinic rotation.
- Clinical Year Mentor: Individual assigned to work with students during clinical year.
Extenuating Personal Circumstances: Extenuating personal circumstances may include, without limitation, significant family or personal events that acutely disrupt the student’s ability to attend a course or clinical responsibilities. These requests are not guaranteed and will require additional documentation/information to be considered.
Any concerns or support needed regarding fairness and equity in the implementation of the outlined attendance policy can be addressed to the Assistant Dean of Student Affairs (students) or the Assistant Deans of Academic Programs (faculty).
All excused absence requests are evaluated fairly, objectively, and final decisions are at the discretion of the College/University. Nevertheless, if a student wishes to appeal a denied excused absence request, they may submit an appeal and request for re-evaluation to the Assistant Dean for Student Affairs (Athena Ganchorre). Appeals must be submitted in writing within one (1) week of receiving the denial and include all the following:
- Date and activity you are requesting the appeal for (e.g., unexcused absence for conference dates).
- Detailed explanation of event that occurred or will be occurring and why you believe the absence should be excused.
- Provide any supporting documentation.
Appeal responses will be reviewed, and the response received will contain the final decision made with whether or not your appeal was granted or denied; no explanation will be provided.
The University of Arizona is committed to creating and maintaining an environment free of discrimination. In support of this commitment, the University prohibits discrimination, including harassment and retaliation, based on a protected classification, including race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. The University encourages anyone who believes he or she has been the subject of discrimination to report the matter immediately as described in the section below, “Reporting Discrimination, Harassment, or Retaliation.” All members of the University community are responsible for participating in creating a campus environment free from all forms of prohibited discrimination and for cooperating with University officials who investigate allegations of policy violations.
The University will take prompt and appropriate action to (a) thoroughly investigate complaints of discrimination described in this policy; and (b) prevent, correct and, if necessary, discipline individuals who engage in behavior that violates this policy in accordance with existing University policies
This policy applies to:
- All University employees in all aspects of their employment relationship with the University;
- All University students in all aspects of their participation in the University’s educational programs and activities;
- All University applicants, whether for employment or for admission to educational or University- sponsored programs, activities, or facilities;
- All persons or groups participating in or accessing University-sponsored programs, activities, or facilities; and
- All vendors or contractors in all aspects of their relationship with the University.
Enforcement of this policy is subject to constitutional protections related to freedom of speech, association, and the press.
"Discrimination" occurs when an individual, or group of individuals, is treated adversely because they belong to a classification of individuals that is protected from discrimination by a federal or state statute or University policy as set forth above. The failure to provide reasonable accommodations required by law or University policy based on disability or religious practice may constitute discrimination
"Harassment" is a specific form of discrimination. It is unwelcome behavior, based on a protected classification, that a reasonable person would perceive to be sufficiently severe or pervasive to create an intimidating, hostile, or offensive environment for academic pursuits, employment, or participation in University-sponsored activities.
Additionally, "Sexual Harassment," whether between individuals of the same or different sex, includes unwelcome conduct of a sexual nature that is made, either explicitly or implicitly, a condition of an individual’s education, employment, or participation in a University program or activity, and/or when the submission to or rejection of such conduct is a factor in decisions affecting that individual’s education, employment, or participation in University-sponsored activities.
Harassing conduct may take many forms, including verbal acts and name calling, as well as nonverbal behavior, such as graphic, electronic, and written statements, or conduct that is physically offensive, harmful, or threatening.
"Retaliation" occurs when an adverse action is taken against an individual for engaging in protected activity. Protected activity consists of (a) opposing conduct reasonably believed to constitute discrimination, including harassment, which violates a nondiscrimination statute or which University policy prohibits; (b) filing a complaint about such practice; or (c) testifying, assisting, or participating in any manner in an investigation or other proceeding related to a discrimination complaint. Adverse actions that are reasonably likely to deter a complaining individual or others from engaging in protected activity are prohibited.
Employees or agents of the University who (a) supervise other employees, graduate or undergraduate students, contractors, or agents; (b) teach or advise students or groups; or (c) have management authority related to a University-sponsored program or activity are required to:
- Engage in appropriate measures to prevent violations of this policy; and
- Upon receiving a report or having a reasonable basis to suspect that potential discrimination, harassment, or retaliation has occurred or is occurring, promptly notify and provide all available information and documentation either to the Dean of Students Office if the alleged policy violator is a student, or to the Office of Institutional Equity for all other matters.
The Dean of Students Office will promptly notify the Office of Institutional Equity of all reports of potential discrimination, harassment, or retaliation that it receives.
Because of the nature of discrimination, harassment, or retaliation complaints, allegations often cannot be substantiated by direct evidence other than the complaining individual’s own statement. Lack of corroborating evidence should not discourage individuals from seeking relief under this policy. No adverse action will be taken against an individual who makes a good faith allegation of discrimination, harassment, or retaliation under this policy, even if an investigation fails to substantiate the allegation. However, individuals who make dishonest statements or make statements with willful disregard for the truth during an investigation or enforcement procedure under this policy may be subject to disciplinary action in accordance with existing University policies.
Members of the University community may contact the Office of Institutional Equity or the Dean of Students Office at any time to ask questions about discrimination, harassment, retaliation, or complaint- filing procedures and may provide information without disclosing their names. This provision does not relieve managers, supervisors, instructors, or advisors of their responsibility to promptly report under this policy.
University employees and students have the right to file discrimination, harassment, and/or retaliation complaints with outside agencies as well as with the University’s Office of Institutional Equity or the Dean of Students Office. If an individual files a complaint with an external agency, the filing will not affect the University’s investigation concerning the same or similar events.
Members of the University community who violate this policy will be subject to disciplinary action that could include reprimand, demotion, denial of promotion, termination from employment or from educational programs, or other appropriate administrative action.
University employees or students who work or study at a worksite or program of an institution with which the University has entered into an Affiliation Agreement (Affiliate) are subject to this policy while at such worksite or participating in such program. Similarly, Affiliates are obligated under agreements with the University to comply with all applicable state and federal statutes and regulations regarding equal employment opportunity and nondiscrimination. If a University employee or student believes that he or she has been subjected to discrimination, harassment, or retaliation while working at or participating in a program of an Affiliate in violation of this policy, he or she should contact the Office of Institutional Equity or the Dean of Students Office in accordance with the reporting provisions of this policy.
Employees of the Office of Institutional Equity, employees of the Dean of Students Office, and all responsible administrators who receive reports of discrimination, harassment, or retaliation shall maintain the confidentiality of the information they receive, except where disclosure is required by law or is necessary to facilitate legitimate University processes, including the investigation and resolution of discrimination, harassment, or retaliation allegations.
Does the University provide training related to this policy?
- Yes. Nondiscrimination training is available online at https://equity.arizona.edu/training/online-training and by contacting the Office of Institutional Equity at (520) 621-9449.
Where can I find other resources and materials related to this policy?
- You can find additional resources and materials, including links to University services, at http://equity.arizona.edu/resources-materials.
Who should I contact to ask questions about the policy or about a possible policy violation?
- Please contact the Office of Institutional Equity at (520) 621-9449 with questions, to report a possible policy violation, or to find out more about complaint-filing options and processes. You can also find answers to some questions and guidance on reporting at http://equity.arizona.edu.
Do student workers have to take the "Preventing Discrimination and Harassment" training for employees?
- Yes. Student workers are required to complete this online training.
disability resource center
The University of Arizona is committed to creating an inclusive and welcoming experience for all its diverse community members. We strive for learning experiences to be universally designed, or usable by all students to the greatest extent possible. If you anticipate or experience barriers based on disability, please contact the Disability Resource Center to establish reasonable accommodations.
Animals are generally not permitted in University buildings with some exceptions, such as service animals, service animals in training, and assistance animals determined to be a reasonable accommodation by the DRC, among others. The information on the DRC website is intended to help students, employees, and visitors understand the difference between various kinds of animals, where they are permitted, and when they may be removed.
All students must possess the capability to complete, with or without reasonable accommodation, the entire curriculum established by the College of Veterinary Medicine, which is required to achieve the D.V.M. degree. The veterinary medical curriculum requires demonstrated proficiency in a variety of cognitive, social, and behavioral skills. To achieve these proficiencies, the College of Veterinary Medicine requires that each student be able to meet the following requirements.
Students must be able to assess, measure, calculate, reason, analyze, integrate, and synthesize subjective and objective information. In addition, students must be able to comprehend three- dimensional relationships and to understand the spatial relationships of structures. Problem-solving, a critical skill demanded of veterinarians, requires all these intellectual abilities. Students must be able to perform these problem-solving skills in a timely fashion.
A student should have sufficient motor function to execute movements required to provide general care and treatment to patients in all health care settings. Specifically, students must be able to:
- Elicit independently information from patients by palpation, auscultation, percussion, and other diagnostic maneuvers, laboratory tests, and diagnostic procedures.
- Safely execute motor movements reasonably required to provide general care and emergency treatment to patients, such as, but not limited to, airway management, placement of intravenous catheters, cardiopulmonary resuscitation, application of pressure to control bleeding, suturing of wounds, other surgical procedures, and the performance of obstetrical maneuvers. Such actions require coordination of both gross and fine muscular movements, equilibrium and functional use of the senses of touch, hearing, and vision.
- Perform routine restraint procedures and to lift patients, tissues, or equipment with or without assistance.
A student must be able to acquire the information presented through demonstrations and experiences in the basic and clinical sciences, including but not limited to information conveyed through physiological and pharmacological demonstrations in animals and microscopic images of microorganisms, and gross and microscopic evaluation of normal or pathological tissues. Specifically, the student must be able to:
- Observe a patient accurately, at a distance and close at hand, acquire information from written documents, and visualize information as presented in images from paper, films, slides, video and other media.
- Perceive and interpret signs of fear, aggression, and other potentially dangerous behaviors made by various animal species; sense and interpret warning sounds and signs in the veterinary health care environment.
- Interpret radiographs and other graphic images, and digital or analog representations of physiologic phenomenon (such as EKGs) with or without the use of assistive devices.
Such observation and information acquisition necessitate the functional use of visual, auditory, and somatic sensation while being enhanced by functional use of other sensory modalities including smell. In any case where a student's ability to observe or acquire information through these sensory modalities is compromised, the student must demonstrate alternative means and/or abilities to acquire and demonstrate observation skills.
Students must be able to observe patients in order to elicit information, describe changes in behavior, activity and posture, and perceive non-vocal communications. Students must be able to communicate effectively orally and in writing with clients and colleagues. Students must be able to sense and respond to directions given in emergency situations and during clinical and surgical procedures. Such communication skills require the functional use of visual, auditory, and somatic senses, enhanced by the functional use of other sensory modalities. When a matriculant’s ability to communicate through sensory modalities is compromised, the matriculant must demonstrate alternative means and/or abilities to meet the communication skills. A student must communicate effectively, sensitively and rapidly with other students, faculty, staff, animal companions, and other healthcare professionals. A student must demonstrate a willingness and ability to give and receive feedback, and to communicate information on the patient’s status with accuracy and in a timely manner to members of the healthcare team. A student must be able to elicit information from patients, describe changes in mood, activity and posture, and perceive nonverbal communications.
A student must possess the ability to exercise good judgment, and to complete all responsibilities attendant to the diagnosis and care of patients in a wide variety of environmental contexts. In addition, the student must maintain mature, sensitive, and effective and harmonious relationships with patients, caretakers, owners, students, faculty, staff, and other professionals under highly stressful situations. The student must have the ability to function effectively under stress and to adapt to an environment that may change rapidly without warning and/or in unpredictable ways. The student must be able to exhibit empathy, integrity and concern for others.
The student must abide by professional standards of practice. The student must be able to engage in patient care delivery in diverse settings and be able to deliver care to all patient populations.
Grading and progression
The University of Arizona’s College of Veterinary Medicine students have certain rights and responsibilities and are a party to the social trust shared by all in the university community. By definition, an honor system requires that everyone is willing to accept responsibility for the system and to work to ensure honesty in all aspects of the academic experience. It is expected that each student will give this program careful consideration and support for its continued success. If each individual follows the Principles of Professional Behavior and follows the Code of Conduct, the judicial portion of the honor system need only act as a reminder that each individual is responsible for their own behavior.
Veterinary students are accorded the same privileges as all citizens and acknowledge that special personal demands are posed on them because the consequences of their behavior may affect the safety and welfare of animals entrusted to their care. In addition, veterinary students acknowledge that the duties of respect, courtesy, and assistance are basic to all relationships between and among colleagues. With this in mind, professional veterinary students recognize and accept professional work collegiality and that they are colleagues of their fellow student(s) and a junior colleague of the professionals comprising the animal health care team.
Where disputes or complaints arise regarding the rights and responsibilities of veterinary students, the Honor Board in the College of Veterinary Medicine serves to determine if a formal hearing is warranted. In the event that these problems cannot be settled quickly and informally, the System is intended to address those instances when a formal mechanism for adjudicating differences must be instituted.
We, the faculty and students of the University of Arizona’s College of Veterinary Medicine, establish this honor system in order to promote fellowship, mutual respect, and goodwill among all members of our academic community. As members and future members of the veterinary profession, we assume responsibility for self-governance. The honor system promotes honorable behavior among veterinary professionals.
The satisfactory completion of all courses in the professional curriculum is required for a student to receive the DVM degree. The minimum satisfactory grade in any given course is a pass, which is defined as 70% or greater.
Any student whose performance falls below 70% at any time during a course will be referred to meet with a Learning Specialist and/or the Course Director to determine an improvement plan. This plan may include tutoring, regular meetings with faculty and/or Learning Specialists, and other recommendations.
If a student fails any course, they will be given an Academic Leave of Absence (ALOA). This means that the student will not continue in the curriculum but must instead step out and repeat the semester in the following academic year. The student will also be placed on academic probation for the semester which they repeat. After re-entering the program, a second failure will result in dismissal.
Students who repeat the semester after the ALOA will automatically be placed on Academic Probation.
The following recommendations are to address the needs and requirements of these students:
- The student will have at least one mandatory meeting with the applicable course director(s) to develop an improvement plan.
- The student will be required to meet with a CVM Learning Specialist to review successful study practices and behavior that can contribute to academic success. The student will meet with the Learning Specialist on a weekly or bi-weekly basis, to be determined by the Learning Specialist.
- The student will be offered an individual or small group tutor. Attendance at tutor sessions is not mandatory but highly recommended and encouraged.
These procedures will be in place for the remainder of the applicable semester, regardless of future performance in the semester’s course work. All attendance data for meetings and tutoring will be provided to the Academic Progress Committee as part of its evaluation of the student’s performance.
Per the University of Arizona General Catalog
The grade of I may be awarded only at the end of a term when all but a minor portion of the course work has been satisfactorily completed. The grade of I is not to be awarded in place of a failing grade or when the student is expected to repeat the course; in such a case, a grade other than I must be assigned. Students should make arrangements with the instructor to receive an incomplete grade before the end of the term.
Instructors are encouraged to use the Report of Incomplete Grade form as a contract with the student as to what course work must be completed by the student for the I grade to be removed and replaced with a grade. On the form, the instructor states: (1) which assignments or exams should be completed and when; (2) how this work will be graded; and (3) how the student's course grade will be calculated. Both the instructor and student sign this agreement, and both should retain copies.
After the course work is completed, the instructor should assign the appropriate grade on the UAccess grade roster.
Effective Fall Semester 1977, if the incomplete grade is not removed by the instructor within one year, the I grade will convert to a failing grade.
- For undergraduate courses, the one-year limit may be extended for one additional year if approved by the instructor and student's college dean. See the Incomplete Grade policy in the
- General Catalog for complete details. Please use the Petition for Extension of Coursework for an Incomplete Course form to request an extension of an incomplete grade.
- For courses taken for graduate credit, such approval may be granted only by the Graduate College.
The basis for filing a grade appeal in any course is limited to fundamental fairness in treatment of the student by the instructor, as specified by a syllabus conforming to the Undergraduate Course Syllabus Policy or Graduate Syllabus Policy that is supplied to students at the beginning of the semester, and in light of grading of the student by the instructor relative to other students in the same course and section. Issues that do not meet these criteria are not appropriate for a grade appeal.
A graduate or undergraduate student may appeal a grade by using the following procedures. Where mentioned, the words college, dean, and department head are the department or college in which the course being appealed is offered. All timelines refer to the first regular (16-week) semester after the semester or summer term in which the grade was awarded. A week consists of five business days or seven calendar days. Grade appeals are not processed during the summer sessions unless the dean determines a case warrants immediate review, such as those for students cleared for graduation.
A grade appeal is only available before the student's degree is awarded. Graduating students completing final degree requirements should alert Graduation Services (for undergraduates) or the Graduate College as soon as course grades are posted, if they intend to file a grade appeal in the next regular semester. Assuming the student has satisfied all degree requirements, the degree itself will be placed on hold while the appeal is conducted. When the appeal is resolved or the dean makes a final decision, the student's degree will be awarded and backdated to the term when all requirements were satisfied.
During the interim, students may request an official letter of degree completion for purposes of employment or graduate/professional school admissions.
Written verification of each step below is critical. Steps three, five, and seven require the student to submit a written appeal. Therefore, either mail the appeal via return receipt or deliver it to the appropriate office and have a staff member verify the date and time of delivery. The dean's decision on whether or not the deadlines have been met is final. The dean has authority to extend the deadlines, but only in extraordinary circumstances shall the appeal extend beyond the first regular semester.
Step 1: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student should discuss the concerns with the course instructor, stating the reasons for questioning the grade. If the instructor is a teaching assistant/associate and this interview does not resolve the difficulty, the student shall discuss the problem with the person in charge of the course.
Step 2: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student shall go to the college dean's office to obtain any requisite forms and to review directions. The student must attest in writing that s/he has informed the instructor s/he intends to file a grade appeal.
Step 3: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student shall carefully formulate an appeal in writing, and submit it to the instructor with a copy to the department head.
Step 4: Within two weeks from the date of receipt of the student's written statement, the instructor shall respond to the student in writing. The instructor should explain the grading procedures and how the grade in question was determined as well as other issues raised in the student's statement.
Step 5: If the instructor is not available or does not resolve the matter within the two-week period, the student shall, within one week thereafter, readdress and submit the written appeal to the department head.
Step 6: The department head has two weeks to consider the student's written statement, the instructor's written statement, and confer with each. The department head may not change the grade but shall inform the instructor and the student in writing of his/her recommendation. If a grade change is recommended, the instructor may refuse to accept the recommendation. The instructor shall notify the department head and the student in writing of his/her decision.
Step 7: If the department head does not act on or resolve this matter to the student's satisfaction within a two-week period, the student shall, within one week thereafter, readdress and submit the written appeal to the dean.
Step 8: The dean shall review the student's appeal and take appropriate action. If the basis of the appeal is the fundamental fairness of treatment of the student by the instructor, the dean should convene a committee to review the case. Valid reasons for convening an appeal committee include but are not limited to a violation of University policy, a failure to follow published course policies, a lack of consistency within the student's course section, or a dispute over the factual accuracy of graded work. The following are NOT reasons that should be brought to a committee: a disagreement with published course policies, differences in classroom policies or grading schemes in different courses or between different sections of the same course, or a grade's impact on a student's academic progress, athletic eligibility, or eligibility for veteran's benefits.
Step 9: When appropriate, the dean shall convene a committee to review the case. The committee consists of five members. Faculty representatives include one from the department of the instructor concerned, and two from closely related departments or colleges. The student council of the college provides two student representatives. Student representatives shall be full-time upper division undergraduate students for appeals by undergraduate students or full-time graduate students for appeals by graduate students. If the college does not have an appropriate student council, the ASUA or GPSC shall appoint the student members. All student members must be in good academic standing in that college.
Within the structure provided by the dean, the committee shall design its own rules of operation and select a chair other than the faculty representative from the department concerned. The student and instructor shall represent themselves. The committee may, or may not
- meet separately with the student, the instructor, and the department head
- request each party to submit a brief written summary statement of the issues, and/or
- interview other persons who have relevant information.
If feasible, the committee should meet with the student and the instructor together in an attempt to resolve the difference. The committee shall consider all aspects of the case before making its recommendation. The committee shall make a written report with recommendations and provide copies to the student, the instructor, the department head, and the dean.
Step 10: The dean shall make a final decision after full consideration of the committee's recommendation and within four weeks of receiving the student's appeal. The dean has the authority to change the grade to a different credit-bearing grade, which includes regular grades (A, B, C, D, E), alternative grades (S, P), or optional grades (P, F), depending on the course grading system and the system chosen by the student at registration. The registrar shall accept the dean's decision. The department head, the instructor, and the student shall be notified in writing of the dean's decision.
A complete withdrawal from the University is defined as leaving the University by dropping all classes after having paid registration fees. This option for graduate and professional students only applies to the Fall and Spring (regular) Semesters. During the regular semester, students are allowed seven days to complete the withdrawal process after initiating the procedure online through the Registrar's Office. Complete withdrawals cannot be initiated after the last day of classes of the semester and must be completed before the beginning of the final examination period. If a graduate or professional student withdraws from all classes before the end of the fourth week of the semester, all classes are deleted from the student's permanent record for the term. If the student withdraws from the University from the fifth week of classes and before the final exam period, the student will receive a grade of WC (withdrawal-complete) for each class processed in the complete withdrawal, regardless of whether the student is passing at the time of withdrawal. WC grades appear on the permanent record but are not included in the student's grade average.
Students should be aware that withdrawal from all courses might adversely affect their financial aid and visa status and their eligibility for fellowships, awards, scholarships, and graduate assistantships. For this reason, students are urged to consult with their advisors in their home departments prior to submitting the online withdrawal request. The Withdrawal from the University section in the Schedule of Classes provides detailed instructions, deadlines, and refund information.
Withdrawals filed before the first deadline at the end of the second week of classes (Fall and Spring Semesters), result in cancellation of registration in all courses. Since there is no record of enrollment, the Medical Withdrawal is unnecessary.
Medical withdrawal after the tuition refund deadline (after the fourth week of classes), should be initiated with the Campus Health Service. Adequate medical documentation from a licensed health care provider in support of the medical withdrawal must be submitted to Campus Health by the student. Procedures and instructions for completing a medical withdrawal may be obtained from the Campus Health Service.
A student requesting a retroactive medical withdrawal after the last day of classes must attach a signed Medical Withdrawal Form from the Campus Health Service to the petition for a retroactive withdrawal. Undergraduates must submit a General Petition to the University Petition Committee, while graduate students must submit a Graduate Petition to the Graduate College.
Exception: The University offers accelerated, professional and special degree programs that are sometimes supported by outside donors or organizations. Because of the nature of these programs, students may not be entitled to any refunds of tuition or fees, irrespective of the reason for the withdrawal. It is the student's responsibility to know the terms and conditions of such accelerated or special programs in which they are enrolled.
Note: Students who withdraw from the University for medical reasons and who are medically encumbered must have their readmission approved by the Campus Health Service.
Arizona Residency Classification
In Arizona, as in all other states, instruction fees at publicly supported universities are lower for residents than for nonresidents. Through the payment of taxes, Arizona residents contribute to the general fund of the state from which the legislature appropriates funds comprising the major source of support for Arizona's universities.
A student enrolling at The University of Arizona for the first time, or a student returning after an absence of one or more semesters, must provide information which will allow classification as either a resident or nonresident of Arizona for tuition purposes. For new students, this information is requested on the application for admission; for returning students, a domicile affidavit is provided with the application for readmission. Because international students (non-immigrants) are classified nonresidents of Arizona while enrolled, a domicile affidavit is not required.
For Residency Requirements see:
Residency Classification Office Modern Languages room 347
The University of Arizona
PO Box 210066
Tucson, AZ 85721-0066
Professionalism and Integrity
A code of professional behavior cannot encompass all potential issues of conduct that may arise. Judgments regarding professional behavior contain an irreducible element of subjectivity, making it impossible to specify in detail, before the fact, all and only those behaviors that may be called into judgment as unprofessional.
Further, all codes of behavior are dynamic entities, subject to growth, revision, and modification over time. Hence, principles of professional behavior are not rules that specify behaviors, but instead are guidelines that provide direction in identifying appropriate conduct. For a listing of specific behaviors that represent professional misconduct, please refer to the Code of Conduct of the College of Veterinary Medicine.
There are, however, basic tenets that give shape and meaning to the concepts of profession and professional work. The principles endorsed here provide guidelines for judging whether appropriate values regarding work and relationships with others are embodied in the behaviors of an individual who seeks to be a veterinarian.
Further, the ethical standards of the profession, incorporated in documents such as the Principles of Veterinary Medical Ethics of the American Veterinary Medical Association, the Veterinarian's Oath, and the Code of Conduct of the College of Veterinary Medicine are acknowledged as applicable to the behavior of veterinary students.
In order to promote and maintain appropriate professional behavior, and to assure that the veterinary medical services provided by students, under the supervision of faculty, meet a high standard of care that reflects values consistent with the ideals of the veterinary medical profession, the College of Veterinary Medicine, and the laws of the State of Arizona, faculty and students of the College of Veterinary Medicine affirm the following principles of professional behavior:
PRINCIPLE I: The Safety and Welfare of the Patient and its owner(s) are prime concerns of the veterinary student and require that the student do that which, in the professional judgment of the student and supervisor, benefits the patient.
PRINCIPLE II: Competence Achievement of excellence is the goal of the veterinary student, while competence is the minimum essential for performance. The veterinary student knows the limits of his/her knowledge and skills and must restrict his/her activities accordingly.
PRINCIPLE III: Responsibility The veterinary student accepts responsibility for the consequences of his/her actions. In utilizing his/her knowledge and skills for the benefit of clients, patients, and colleagues, the student must communicate openly and honestly with clients, faculty, staff and student colleagues.
PRINCIPLE IV: Professional Relationships Collegiality is a tenet of all professional relationships and the veterinary student is encouraged to communicate in a professional manner.
PRINCIPLE V: Confidential Relationships Participation in patient care binds the student to a confidential relationship with clients and other care providers. As a provider of care, the student learns information that is private and personal to the client. To reveal such information, except when necessary for the care of the patient, is a violation of trust.
PRINCIPLE VI: Learning and Research Activity The veterinary student acknowledges that lifelong learning is essential to the development and maintenance of professional skills and judgment. This learning may encompass the critical assessment of the intellectual effort of others and/or the conscientious production of new scientific knowledge. Professional students accept the responsibility of continuing this learning process throughout their veterinary careers.
All members of the University of Arizona community have a responsibility to uphold and maintain an honest academic environment by following the University's Code of Academic Integrity. As a community of scholars, integrity should guide conduct and decisions related to academic work and all credit bearing classes, including traditional, non-traditional, and online courses. In light of the recent transition to online delivery of courses for Spring 2020, please review the Culture of Honesty for Remote Instruction, a compliment to the Code of Academic Integrity.
Students are responsible for understanding and following the University of Arizona Code of Academic Integrity. Students engaging in academic dishonesty diminish their education and bring discredit to the academic community and the campus. Students should avoid situations likely to compromise academic integrity.
Faculty members and instructors should foster an environment of honesty in their classes and notify students of their course policies related to academic integrity. Faculty and instructors should make reasonable efforts to avoid situations conducive to infractions of the University's Code of Academic Integrity.
In Class Dress Code:
We present our knowledge, clinical competence, concern for the feelings of people and their animals, and general professionalism through the way we act, speak, write, and dress. To ensure professionalism and address health and safety issues, a dress code is enforced for all students involved in on-campus classes.
- All clothing should be appropriate (looks professional) and safe for the respective activities to be performed.
- Clean and groomed hair (including beards and mustaches).
- No strongly scented perfumes, colognes, and aftershaves.
- Gym attire can be worn if there are no holes and looks professional.
- Scrubs can be worn in class if needed.
Labs/Clinical Skills Dress Code:
- Students should wear protective footwear during all sessions.
- Closed-toed shoes are required when working with animals and in all labs.
- Students must wear adequately fitting closed-toed boots for sessions at the Campus Agricultural Center (CAC). In addition, you must be able to move freely and run if required. Please note, that steel-toed shoes are NOT required.
*All students must adhere to the PPE requirements.
- Lab Coats and Coveralls – dispensed from Student Services (Stallard) and returned at CAC, Hanley, and Stallard (cat card required)
- Booties - available near the lockers and in the anatomy room.
- Safety Goggles – Students can pick up their goggles in the anatomy room. Students will be responsible for storing and bringing their safety goggles to class. We also recommend placing a sticker or label on your goggles to identify which ones are yours.
Anesthesia & Surgery Course Dress Code:
- Students should wear protective footwear during all sessions. Closed-toed, non-slip shoes are required when working with animals and in all labs.
- When in the surgical setting, all jewelry that cannot be secured underneath clothing should be removed for the safety of the animals and students.
- All students must wear scrubs during the simulation and the surgical blocks in addition to the required PPE outlined below. The following items will be available to students at each site.
- Cloth Gown – This will be assigned at the beginning of the semester and is expected to be returned upon course completion. Students must pay a replacement fee if the item cannot be returned.
- Surgical Caps
- Eye Protection
- Surgical Training Suite
- Surgical Gowns
- Surgical Caps
- Eye Protection
- Coveralls - dispensed from Student Services (Stallard) and returned at CAC, Hanley, and Stallard (cat card required)
- Mobile Unit
- Surgical Caps
- Eye Protection
Coveralls are considered standard PPE. They are intended to be worn as protective outerwear, covering all clothes and underwear. To maintain coveralls as outerwear, they must be zipped up.
If you are inappropriately wearing your coveralls, which includes, but is not limited to, keeping them open as opposed to zipped, then you will be addressed by a teaching team member. They will require that you remedy the situation by wearing your coveralls appropriately.
Students who do not comply with instructions regarding the proper use of PPE may be asked to leave the lab, and the Course Coordinator(s) will partner with Student Affairs to determine the next steps based on individual circumstances.
The University of Arizona’s College of Veterinary Medicine’s goals of promoting animal health and alleviating animal suffering is critical to the learning environment. In keeping with these goals, the College uses a variety of methods to provide students with essential skills and interactive learning experiences. In the Clinical Skills portion of the curriculum, students use mannequins, models, simulators, and audiovisual tools to learn and practice clinical skills. However, successful completion of the DVM program requires studies of living and non-living animals. Course laboratories and rotations may use cadavers or live animals to teach anatomy, animal handling, restraint, physical examination, or medical or surgical techniques. In all cases, animal use is critically reviewed and must be approved by the University of Arizona Institutional Animal Care and Use Committee (IACUC). The IACUC is comprised of veterinarians, scientists from multiple disciplines, non-scientists, and members of the general public with no affiliation to the University, in accord with applicable regulatory and accreditation standards.
Students may choose not to participate in activities that involve invasive procedures or conclude with euthanasia of animals solely for instructional purposes; this decision will not, in itself, impact the student’s grade. The instructor will attempt to identify an alternative method for the student to obtain the knowledge and skills. Regardless of the method, students are held to the same standards with respect to acquiring the knowledge and skills needed to pass the course.
Responsibilities of the Instructor
- Submit an IACUC Protocol for instructional activities that require the use of live or dead vertebrate animals.
- Justify the use of animals and the number and type of animals required to achieve learning objectives.
- Assure that any procedure causing more than momentary pain or distress is done under appropriate anesthesia or analgesia.
- Conduct a thorough alternative search to confirm there are no suitable non-animal alternatives or methods that would reduce the number of animals needed or refine the approach.
- Assure that animal housing, husbandry, transportation, use, and veterinary care are consistent with all applicable regulatory and accreditation standards, such as the most recent editions of the Guide for the Care and Use of Laboratory Animals (National Research Council), the Guide for the Care and Use of Agricultural Animals in Research and Teaching (Federation of Animal Science Societies), and University of Arizona animal use policies. See the Institutional Animal Care and Use Committee Program (IACUC) website for further information.
- Assure that all instructional personnel are appropriately trained and have completed all required IACUC Training and Occupational Health and Safety requirements.
- Make the syllabus available to students before the start of the rotation or course and with sufficient detail that students and the instructor have time to identify reasonable alternatives to animal use should they be requested.
- All courses, including those involving animal use, must be reviewed and approved by the College’s Curriculum Committee and by the Provost’s Office.
Responsibilities of the Student
- Read the course or rotation syllabus as soon as it is made available.
- Contact the course or rotation instructor as soon as possible – no later than the start of the rotation or course – if you think you may choose not to participate in an activity.
- Work with the instructor to identify a suitable alternative that will permit you to achieve a level of understanding or skill acceptable to the instructor.
- Avoid enrolling in elective courses that require certain types of animal use if you are opposed to that use.
- Always treat animals humanely and with dignity.
- Do not post photographs of any animals used in the teaching of courses or clinical rotations on social networking sites or otherwise make them available to the public.
- Report concerns about animal welfare to the IACUC, University Attending Veterinarian, or UA Compliance Office if you are not comfortable discussing them with the instructor or Office of Academic Affairs. All concerns will be investigated.
- The University’s whistleblower policy prevents retribution for reporting of animal welfare concerns.
- If a suitable alternative to animal use does not exist or is not feasible, a student may opt out of an activity and not receive credit for the experience. However, all students must achieve the minimum level of knowledge and skill required to pass the rotation or course.
Responsibilities of the College
- The Office of Academic Affairs will work with instructors to post course syllabi in a timely fashion.
- The Associate Dean for Academic Affairs will mediate cases where an instructor and student cannot agree on a suitable alternative.
- Questions about the Animal Use Policy should be addressed to the Office of Academic Affairs.
Social media offer opportunities to interact, build relationships and enhance interpersonal and professional connections. As members of the University of Arizona (hereafter “University” or “UA”) community, we must be aware of the ways social media content may affect our personal and professional reputation and credibility and the way others perceive the University. These guidelines govern students, staff, faculty and others affiliated with the College of Veterinary Medicine. The following guidelines have been established to protect your interests as well as the College of Veterinary Medicine’s interests when individuals use social media for either professional or personal purposes.
CVM PHOTO POLICY
This policy refers to live animals and cadavers, not simulation animals. No pictures depicting invasive procedures on animals during a lab on university property or with CVM faculty are to be shared by students via social media or other channels. While such procedures are necessary for veterinary medical education and animal health, conditions can be misconstrued and cause unintended harm to the student, staff, or faculty member in the photo(s).
Photos detailing animal procedures from personal veterinary medicine experiences off-campus/University property and not under the instruction of CVM faculty can be shared. Always evaluate an animal's condition, expression, and posture before posting, and ensure you have acquired permission from the clinical instructor/practitioner.
During clinical rotations, please respect and follow the social media guidelines of the business or practice.
Please respect the privacy of your fellow classmates and check in with them as to their comfort level with your future postings.
University of Arizona Social Media Guidelines.
1. PROTECT YOURSELF:
a. Use appropriate privacy settings to reduce the chances that your personal information and the content you post are accessible to unintended audiences.
b. Consider the safety risks of tagging your location.
c. Remember that the Internet archives almost everything; therefore, even deleted postings can be searched and may be required to be saved and retrieved under certain circumstances.
d. Review and comply with the user agreements of the social media you use, with particular attention to directives that prohibit harassment, threats of violence, discriminatory statements, and personal slurs or attacks.
e. Regularly monitor social media sites to ensure that others have not included you in images that display unprofessional conduct. If you discover such images, make reasonable efforts to remove them. Typing your name into a search engine (“Googling yourself”) is an easy way to see
what others can see about you.
f. Consider the impression that may be created when posting content frequently during the work or school day.
2. PROTECT THE PRIVACY OF OTHERS:
a. Use sound judgment when using social media to forge connections with members of the UA community. It is generally best to connect with students on sites such as Facebook only after they are no longer members of your class or under your direct supervision. Likewise, consider the potential impact of having access to personal information about your employees through certain social media venues.
b. If you wish to communicate professional content through Facebook, Instagram, and other platforms, consider creating a professional page or a fan page rather than asking individuals to link to your personal account.
c. It is never appropriate to use social media to engage in personal communications with individuals with whom you are currently involved in a healthcare provider-patient relationship. Unless specifically permitted by a research sponsor, it is never appropriate to use social media to engage in personal communication with individuals who are in a researcher-patient or researcher-research subject relationship or who are being recruited to participate in research.
d. Ensure that student privacy rights are protected as required by the Family Educational Rights and Privacy Act (FERPA). Do not describe student behavior, report grades, or provide personally identifiable information.
e. In order to protect the privacy rights of patients and research subjects as required by state or federal privacy laws, do not discuss or describe patients or research subjects or share content that might be personally identifiable.
f. Protect confidential or personal information you may have acquired as part of your work as a University employee and abide by University policies regarding confidentiality of personnel information.
g. Request permission before posting photos of work/student friends or colleagues.
3. PROTECT THE UNIVERSITY’S ASSETS AND REPUTATION:
a. While you have rights of free expression as a private citizen, remember that others may also view you as a member of the UA community. Before posting social media content, consider the impact it may have on the University’s reputation.
b. When your online posting suggests that you are affiliated with the UA, include a statement that the content of your posting reflects only your personal views and not those of the UA, its colleges or affiliates.
c. Adhere to all University policies regarding the use of computers and other technology.
d. Remember that state law prohibits University employees from using their UA affiliation to influence electoral and legislative outcomes. If you use social media to express a political position, make sure that you do so as a private citizen rather than as a UA representative. Failure to make this distinction may violate state law and trigger a host of consequences for the University if the comments are deemed to be lobbying under federal and state statutes. See the University’s Political Activity Fact Sheet for more information.
e. Use a personal email address to register on social networks, blogs or other online tools utilized for personal use.
f. Respect intellectual property rights, including copyrights, trademarks, trade names and trade secrets, of others and of the University. Always give other people proper credit for their work, and make sure you have the right to use something with attribution before you publish.
All University of Arizona students have agreed to abide by the standards for behavior set forth by the Arizona Board of Regents. The Student Code of Conduct is in place to create a safe, healthy, and responsible environment that allows UA students, faculty, and staff to be successful in their daily endeavors and to achieve long term goals.
The Dean of Students Office is committed to our community’s success. Our staff addresses potential Student Code of Conduct violations (Section F, Prohibited Conduct) by:
- Alerting the student(s) involved that we are aware of the potential violation
- Giving the student(s) the opportunity to respond to the allegations
- Determining if it is more likely than not that a violation(s) occurred
Students found responsible for violations will be assigned sanctions (Student Code of Conduct, Section G. Sanctions) that are intended to be educational in nature, protective of the community, and relevant to the case.
Disciplinary records are considered part of students’ education record. Disciplinary records stay on file with the Dean of Students Office for 5 years, or until graduation, with the exception of suspension and expulsion, which are permanently kept on file.
Sanctions for a first time violation of the Student Code of Conduct typically include a monetary sanction, parental notification for drugs or alcohol (students under the age of 21), an educational course such as Personal Responsibility, personal reflection or community service, and deferred eviction for our students living on campus. Severe offense such as threats, harm, or sexual misconduct often result in suspension and expulsion.
Filing a Student Code of Conduct Complaint
If you believe a student has violated the Student Code of Conduct and would like to file a complaint, please complete this online form or call (520) 621-7057.
Here are a few general guidelines to consider as we continue to experience in-person academic sessions together:
- All comments and discussions should be respectful of the instructor and fellow students; dialogue and disagreements are fine, but personal attacks are not.
- Participation: In small groups, it is expected that you contribute to the discussion. Additionally, share the responsibility of the group moderator so that everyone has a chance to moderate.
- The UA CVM Curriculum is designed for constant participation. However, be mindful when others are speaking and do not interrupt the instructor or fellow students.
- Food and beverages are not permitted within laboratory settings (i.e., histology, clinical skills, and anatomy). Please place beverages in closed containers on beverage carts outside these settings and food in your locker/student lounge. Food and beverages are permitted within CLS unless a faculty/staff member requests that you do not bring these items into class for specific health reasons. Students who bring food/beverages into CLS must clean up after themselves and be mindful of the potential impact that strong-smelling foods (e.g., sardines, brussel sprouts, onions) may have on the environment and peer learning.
- Due to the safety and security of our furry friends, clients, and the respect for all our surgical sites, student cell phones will not be permitted during these sessions. If a student brings their cell phone into the surgical site, they may be asked to leave, forfeiting their experience and grade for the day. Repeated violations may result in the immediate failure of the course.
- If students need to be excused from a part of an activity, they must notify the instructor before the session begins as a reminder. All absences will continue to adhere to the attendance policy. o Attendance and assessments must be taken at the designated time with the student present in class when in person unless excused in advance.
We have provided students with 30-minute breaks between courses to provide them with ample time to retrieve snacks and beverages, use the restroom, use their cell phone or laptop to tend to non-curricular activities, etc.
There are many cases where the academic spaces are reserved back-to-back. We ask that you please do not assemble within the areas before and after sessions as faculty and staff need time to prepare the room for their activities. If a faculty or staff member asks you to leave due to a scheduled session or meeting, please be professional and courteous and leave the room. Please feel free to visit the student lounge or reserve a space in Stallard if you require a space between sessions.
With the implementation of tools such as Zoom, Microsoft Teams, etc., students are not permitted to record or stream any course content at any time without permission from the instructor in advance. It is expected that students do not share questions within their TBL sessions with peers as groups may meet to discuss them on separate dates. Assessments will remain as closed book/resources, whether in person or remote unless instructors specify otherwise. Please refer to the Code of Academic Integrity
Absence from an Exam
Attendance is required for all students as they must participate in the examination as scheduled.
If a student is unable to attend the exam, the student should contact the Student Affairs team (email@example.com immediately, or as soon as reasonably feasible to alert them of the issue. Alerting the Student Affairs team of the absence doesn't make the absence automatically excusable. Students must follow the established process through VetMed Hub to seek an excused absence. An unapproved absence for a scheduled examination is grounds for a penalty grade of zero points, and a retest will not be given. Students can appeal their unexcused absence through the Assistant Dean for Student Affairs.
If the absence is due to a health concern, the student must provide documentation from their health provider dated within 24-hours before but no later than the exam date. If necessary, additional documentation may be required.
The student will be contacted by the Academic Programs team upon the approval of the absence to schedule the missed exam upon return. The exam session must be scheduled within a week of the exam unless additional permission has been granted. The instructor holds the right to use an alternative format for the assessment of the examination content.
If a student arrives late to an exam session, they must complete the assessment within the remaining allotted time. Students that miss the individual component of an exam will not be allowed to take the team component of the exam. Students can appeal their unexcused absence through the Assistant Dean for Student Affairs.
Exam Session Guidelines
- Students must plan to arrive early and place all of their personal belongings, including cell phones, within their locker.
- Students are required to bring a laptop, and it is recommended they charge it prior or bring a charging cord unless stated otherwise by the instructor.
- Food and drink cannot be within the classroom during an exam session as it can distract others.
- If scrap paper is allowed during the exam, it will be provided by the proctors. You are not allowed to write on (not even your name) the scrap paper until the exam officially begins. If there is a clear individual and team portion to the exam, all scrap paper will be collected after the individual portion of the exam. If allowed, the scrap paper will be redistributed for the team portion of the exam.
- Students should not congregate in the halls while testing may be in progress for others, and we ask that you please wait in the Student Lounge or Stallard. During breaks, there should be no conversations about the exam.
Students will be provided with proper Personal Protective Equipment (PPE) when participating in course curricular activities at the following facilities.
- Oro Valley Campus
- Campus Agricultural Center
- Health Science Campus
Specific PPE requirements can be found on VetMed Hub within each course.
If a student chooses to participate in an activity outside of curriculum events, such as a club event or volunteering, that requires the use of PPE, the student will need to provide their own.
Students may choose the coveralls they are most comfortable to work in, but we have provided some examples below for reference.
- Reserving the vehicles is a privilege and not a guarantee, and privileges may be revoked at CVM’s discretion.
- These vehicles are property of the university and state of Arizona.
- If a vehicle is no longer required, we ask that you cancel the request as soon as possible to allow others to utilize the vehicle. You must provide 24-hour notice at a minimum.
- Priority Levels
- Academic Purposes - Curricular activities such as BLM, Selectives, HSIB, etc.
- For credit courses (top priority)
- Faculty lead academic experiences
- Conference/Meetings Carpooling for faculty and staff
- Academic Purposes - Curricular activities such as BLM, Selectives, HSIB, etc.
- Reservations Process
- All reservations are subject to cancellation depending on availability and priority level.
- Reservations for each vehicle must be made through the CVM AP Vehicle Dashboard located here: https://www.supersaas.com/schedule/CVM_AP_Vehicles/Reservations
- The following details must be included:
- Driver and attendees
- Expected in/out
- Business purpose
- Check out/in will be performed at the Front Desk in Hanley
- A packet will be provided which includes keys, protocol for risk management (if accident), log for mileage start/end, and a sheet to note vehicle cleanliness and any dings/tire pressure, vehicle lights, and notifications (oil light etc.).
- The CVM vehicles are not intended for personal use and should only be reserved for CVM related activities with a justified business purpose.
- No personal animals are permitted within the vehicle(s) at any time.
- Only approved individuals can drive vehicles
- Faculty and staff must successfully complete defensive driving training in EDGE Learning system and receive official approval from the University.
- Students must be approved by the University (see section on student drivers)
- Driver and all passengers must wear safety belts.
- Passengers are limited to those individuals that are part of the curricular event stated on the initial reservation request. Anyone who is not a part of the curricular event (i.e., friend, spouse, etc.), cannot be a passenger.
- The driver must lock the vehicle and take the keys with them when they leave the vehicle unattended.
- Expensive items, backpacks, purses, etc. should be concealed to the best of their ability before leaving the vehicle as a measure to prevent theft.CVM is not responsible for any theft of personal belongings left in the vehicle.
- Only approved individuals can drive vehicles
- Gas cards are in each vehicle for gasoline purchases ONLY.
- All vehicles must be returned with at least 3/4 tank of gasoline.
- Refueling the vehicle as close to the return destination (Hanley) is preferred so there is a full tank for the next user. A gasoline receipt must be returned with the keys.
- Vehicle Cleanliness - The vehicle must be returned in the state in which it was received. All trash and personal belongings must be removed. There is no smoking or vaping allowed in the vehicle. Personal animals are not allowed in the vehicle at any time.
- Please fill out the online form on VMH if there are any issues with the vehicle’s cleanliness, any vehicle damage such as dings and chips, or vehicle warning lights such as oil lights, tire pressure, etc.
- Animal transport - the intended use of the CVM fleet vehicles is not meant to transport animals. Prior approval from the Academic Programs team must be obtained before any applicable transport of animals, provided proper caging/transport supplies in specific vehicles.
- The vehicle must be returned to its designated location by 10:00 pm. There is an option to drop off the key packet in a secured drop box after hours located in Hanley. Otherwise, the keys must be dropped off at the front desk no later than 8:00 am the following day.
- Those with a reservation can retrieve the second set of keys the night before and pick up the vehicle from Hanley the following day.
Student Driver Requirements
- Students can check out and drive a motor pool vehicle only if they are registered (with Risk Management) and have taken the defensive driver training: https://risk.arizona.edu/training/defensive-driving
- Any person who drives for a UA business purpose is required to register and meet driver eligibility requirements. This requirement extends to operation of UA vehicles, personal vehicles, rental vehicles, and golf carts or scooters used on UA business.
- Drivers of regular vehicles (sedans, pickups, golf carts) must be at least 18 years old and have a minimum of two years of driving experience.
- Students are required to carry insurance and submit they have reviewed and are aware of the proper procedures for incident reporting.
- Please note, having too many points on their record and not be deemed a safe driver would get denied registration through risk management.
- If students are from out of state or have not changed their license over, they must share the most recent 39 month driving record for review with Risk Management even if the time period overlaps multiple states. Per Arizona law, individuals who live and work in Arizona are required to obtain an Arizona Driver’s License, although there are exemptions to this requirement for full time non-resident students, and military personnel and spouses.
- Travel authorization for curriculum travel through state of Arizona (one required for every student driving on file)
- Any person who drives for a UA business purpose is required to register and meet driver eligibility requirements. This requirement extends to operation of UA vehicles, personal vehicles, rental vehicles, and golf carts or scooters used on UA business.
Employee Driver Requirements
- Employees can check out and drive a motor pool vehicle only if they are registered (with Risk Management) and taken the defensive driver training: https://risk.arizona.edu/training/defensive-driving
- Any person who drives for a UA business purpose is required to register and meet driver eligibility requirements. This requirement extends to operation of UA vehicles, personal vehicles, rental vehicles, and golf carts or scooters used on UA business.
- Travel authorization for curriculum travel through state of Arizona (one required for every staff/faculty driving on file)
Incident & Reporting
All drivers should become familiar and aware of the required reporting process for incidents required by UArizona Risk Management
Safety and Security
Veterinary students face potential exposure to materials or incidents resulting in human injury. Potentially hazardous exposures may include infectious agents, drugs, chemicals, inhaled anesthetics, radiation, and other agents.
These potentially hazardous exposures may otherwise affect a pregnant person or an unborn child. Pregnant students are encouraged to consult their healthcare provider to obtain information and recommendations regarding potential exposure to these hazards.
If needed, the student is responsible for initiating requests for accommodation for pregnancy and related conditions to the University of Arizona Disability Resource Center (DRC). Pregnant students should consider informing the Associate Dean for Student Affairs as early as possible to facilitate communication regarding all available options.
Students who are planning to become pregnant or know they are pregnant during their training in the College of Veterinary Medicine (CVM) may want to share the following information with their healthcare provider:
- Anatomy Lab
- Formalin free
- The CVM uses Perfect Solution® instead of formalin to preserve specimens. For more information on Perfect Solution® and pregnancy, click here.
- The CVM anatomy lab is equipment with snorkels, downdraft tables, and a fume hood, certified by Facilities Management and the Chemical Hygiene Officer.
- Formalin free
- Clinical Skills and Large Animal Advanced Clinical Management
- Zoonotic diseases
- The CVM holds classes involving live animals, including livestock, at the Campbell Agricultural Center. Exposure to zoonotic infections is unlikely but not impossible.
- Zoonotic diseases
- Anesthetic gases
- The CVM surgical labs are utilizing either Isoflurane or Sevoflurane.
- CVM surgical facilities have active scavenger systems. These systems take the gas that leaves the machine and directs it out of the operating room (OR) to limit exposure to the waste anesthetic gas. Active scavenger systems are in place at the University Animal Care facility and mobile unit.
- Anesthetic gases
- Clinical Rotations
- Environments and exposure will vary between sites.
Rights and Responsibility: The University acknowledges that a pregnant student or student actively seeking to become pregnant is responsible for decisions concerning the pregnancy. The University of Arizona prohibits discrimination or retaliation based on sex, including pregnancy and related conditions. More information regarding the University’s support for pregnant and parenting students is available at https://equity.arizona.edu/title-ix/pregnancy-parenting-faqs.
In the event of a fire or fire alarm, The University of Arizona requires all occupants of university buildings to NOTIFY appropriate groups of the fire and EVACUATE the building.
If you discover a fire, or if you smell or see smoke:
- Activate the building's fire alarm by pulling a manual fire alarm station. These devices are located at all stairwell doors and exits from the building and call 911.
- Follow the evacuation procedures outlined below.
If you hear the fire alarm sirens or see the fire alarm strobes flashing:
- Evacuate the building immediately via closest exit or stairs. DO NOT USE THE ELEVATORS. If you are working in a laboratory, as quickly as possible, shut down any lab procedures involving heated reactions before you leave. As you leave your work area, close all doors, including any that have been propped open.
- Move away from the building so you are not between it and where the fire department will respond. All building occupants that exit the building must congregate in one of the evacuation points outlined.
Report any details of the fire to the University of Arizona Police Department (621-8273) after evacuating. State that you are calling about the BUILDING #506.
- Remain outside the building, at the designated evacuation points, until Oro Valley Police Department & Golder Ranch Fire Department personnel give the "ALL CLEAR." ONLY PEOPLE LOCATED AT THE DESIGNATED EVACUATION POINTS WILL BE NOTIFIED WHEN THE BUILDING MAY BE RE-OCCUPIED. If you evacuate to another location, you may not receive the "ALL CLEAR" notice.
It is very important that you NEVER ENTER A BUILDING IF YOU HEAR THE FIRE ALARM SIREN OR SEE THE FIRE ALARM STROBES FLASHING. A fire or other emergency could be in progress and you may be putting yourself in danger.
It is even more important that you NEVER RE-ENTER A BUILDING YOU HAVE EVACUATED UNTIL YOU HAVE HEARD THE "ALL CLEAR". Both Oro Valley Police Department & Golder Ranch Fire Department will silence the fire alarm sirens when they arrive at a building so they can communicate over their radios. Just because you may hear the fire alarm siren turn off doesn't mean the building can be re-entered. Wait at the designated evacuation point for notice from Oro Valley Police Department and the Golder Ranch Fire Department, that you can go back into the building.
The quickest and easiest way to obtain professional help for any type of emergency, anytime day or night, is to phone:
Dialing 9-1-1 from any university land line phone will directly connect you with University Police. If calling from a cell phone, you will get the local emergency telephone system. Identify the location as "The University of Arizona" and you will immediately be connected to UAPD.
- When calling to report an emergency, stay calm, identify yourself, and carefully explain the problem and location to the dispatcher. Remain on the phone until the dispatcher tells you to hang up. If you cannot stay on the line, tell the dispatcher that you must leave and where you can be reached.
Keep Yourself Calm – Keep Others Calm
Major Incident: Immediate Emergency Procedures
- Call 911 for Emergency Response.
- Do what is necessary to protect life and health.
- Attend to injured or contaminated persons and remove them from danger.
- Alert people to evacuate the area.
- Close doors to the affected area.
- Have a person knowledgeable of incident and area assist emergency personnel.
- During normal operating hours employees should notify their supervisor of the emergency and begin to take the appropriate action warranted by the situation as outlined in the following pages.
- Emergency "blue light" phones are located throughout the campus with direct access to University Police. Look for blue location lights.
When an active shooter is in your vicinity, quickly determine the most reasonable way to protect your own life. Students, employees and visitors are likely to follow the directions of instructors, supervisors and administrators during an active shooter situation.
- Have Ban escape route and plan in mind
- Leave your belongings behind (take keys and phones only if it doesn’t delay your escape)
- Keep your hands visible
- Hide in an area out of the active shooter’s view
- Block entry to your hiding place and lock the doors if possible
- As a last resort and only when your life is in danger
- Attempt to incapacitate the active shooter
- Act with physical aggression and throw items at the shooter
Call 911 when it is safe to do so
How to respond when law enforcement arrives.
- Remain calm and follow instructions from officers
- Immediately raise hands and spread fingers when instructed by officers
- Keep hands visible at all times
- Avoid making quick movements toward officers such as attempting to go to them for safety
- Avoid pointing, screaming or yelling
- Don’t stop to ask officers for help or direction when evacuating; proceed in the direction from which offers are entering the building/area of toward the location designated by officers
Information you should provide to law enforcement and 911.
- Location of the active shooter/s
- Number of shooters
- Physical description of the shooter/s
- Number and type of weapons possessed by the shooter/s
- Number of potential victims and their locations at the incident scene
Recognizing signs of potential workplace violence
An active shooter may be a current or former employee or student. If you believe an employee/student is an immediate threat or exhibits potentially violent behavior, call Human Resources at 520-621-3662 if the individual is an employee. Call the Dean of Student office at 520-621-7057 if the individual is a student. If the individual is not affiliated with the University, call 911.
Indications of potentially violent behavior may include:
- Increased use of alcohol and/or drugs
- Unexplained increase in absenteeism and/or vague physical complaints
- Increased severe mood swings and noticeably unstable or emotional responses
- Increasing mentions of problems at home, school or work
- Increase in unsolicited comments about violence, firearms and other dangerous weapons and violent crime
Notes and Precautions
It is possible, although highly unlikely, that a staff member may someday receive a threatening telephone call, letter, or e-mail, or might receive a suspicious parcel or discover a suspicious item somewhere on campus. A suspicious item is defined as anything that is out of place and cannot be accounted for or any item suspected of being an explosive device.
- Remain calm. Do not hang up! Listen carefully.
- Try to keep the caller calm and talking so that you can gather more information. Write down all information (see Bomb Threat Checklist below)
Bomb Threat Checklist
- Attempt to find out why the caller is upset.
- Note any characteristics about the call and caller:
- Time of the call
- Age and sex of the caller
- Emotional state
- Background noises
- Speech pattern, accent
- Identify the type of threat and note any details offered:
- When is the bomb going to explode?
- What does it look like?
- Where is the bomb located?
- What kind of device is it?
- Immediately after the call ends press *57 and follow the recorded instructions. Then notify University Police (9-1-1) and supply them with the information obtained.
- If the threat is received by mail, do not further handle the letter, envelope, or package.
- If the threat is received by e-mail, save the entire e-mail message, including any attachments and print out a copy for police.
- Call University police at 9-1-1, and notify your supervisor.
Suspicious Parcel, Mail, Etc.
- Letter and Parcel Bomb Recognition Clues:
- Foreign mail, air mail and special delivery
- No return address
- Restrictive markings such as "confidential," "personal," etc.
- Excessive postage, multiple stamps
- Excessive weight, rigid envelope
- Lopsided or uneven envelope
- Handwritten or poorly typed address
- Protruding wires or tinfoil
- Incorrect titles or titles with no name, misspelled words
- Excessive securing material (i.e., tape, string)
- Oily stains or residues
- Mysterious delivery
- Shows a city or state in the postmark that does not match the return address
- Do not handle! Keep anyone from going near it.
- Leave the area, notify your supervisor and call University Police (9-1-1).
- If an evacuation is warranted, University Police will activate the building fire alarm.
- Evacuate the building by walking to the nearest exit and calmly direct others to do the same. Once outside, move to a clear area at least 150 feet from the affected building. Keep walkways and roads clear for emergency responders.
- Do not re-enter the building until advised by emergency response personnel, even if the alarms have ceased.
It is possible, although highly unlikely, that a staff member may someday receive a suspicious parcel or letter. Biological or chemical threats targeting individuals or departments can frequently be controlled by screening of materials and by following the procedures listed below. University Police and responding Public Safety agencies have plans in place to deal with these types of threats. Following the procedures below will activate those plans and promote the highest level of safety while minimizing the disruption associated with these incidents.
- Mail and package delivery to each department should be screened for suspicious letters and/or packages. Common features of threat letters/packages are:
- No return address
- Hand written or poorly typed address
- Misspelling of common words
- Restrictive markings such as "Confidential," "Personal," etc.
- Incorrect titles or titles with no name
- Shows a city or state in the postmark that does not match the return address
- Excessive or foreign postage
- Oily stains, discoloration or odor
- Protruding wires or aluminum foil
- Excessive weight and/or feel of a powdery or foreign substance
- Suspicious letters and packages should not be opened and should not be handled any more than is absolutely necessary. If there is nothing leaking from the suspicious item leave it alone and call University Police at 9-1-1.
- If you open a letter/package that claims to have contaminated you, but there is no substance seen or felt in the envelope or on the letter, chances are that you have not been contaminated. Call University police at 9-1-1 and tell them exactly what you have done and what information you have in regard to the threatening letter. They will dispatch the appropriate personnel to your location to follow-up on your possible exposure and to document what has taken place. DO NOT handle the suspicious item anymore and DO NOT let anyone else handle the item.
- If you open a letter/package that claims to have contaminated you and there is some sort of foreign substance in the envelope or package:
- Place the letter back into the envelope/package, close it back up, or cover the letter and substance with anything (cloth, paper, etc.). Do not remove this cover.
- Alert others in the area to leave.
- Wash all exposed skin with soap and water.
- If your clothes are covered with a significant amount of the substance, carefully remove the contaminated clothing and, if possible, place into a plastic bag.
- Call University Police at 9-1-1 to report the situation and tell the dispatcher you have opened the envelope/package, there is a substance inside, and what you have done up to that point.
- Police and Risk Management responders can evaluate the risk to those in the room at the time of potential exposure as well as any impact on the remainder of the building. Based upon that risk assessment, further emergency measures may be implemented as necessary. If the risk is found to be minimal, other areas of the facility will not be disrupted and any necessary actions to return the area involved to normal activity will begin as soon as possible.
Report Call Immediately to UAPD (9-1-1)
The range and quantity of hazardous substances used in laboratories require preplanning to respond safely to chemical spills. Only knowledgeable and experienced personnel should do the cleanup of a chemical spill. Spill kits with instructions, absorbents, reactants, and protective equipment should be available to clean up minor spills. A minor chemical spill is one that the laboratory staff is capable of handling safely without the assistance of safety and emergency personnel. All other chemical spills are considered major. Contact Risk Management Services (621-1790) to ensure proper procedures are being taken to clean up the spill.
Major Chemical Spill
- If the situation is life or health-threatening or you are unsure, immediately evacuate the laboratory, floor, or building (whatever is appropriate), shut doors to the area and alert those in the vicinity to do the same. If necessary, pull the nearest fire alarm and evacuate the building.
- From a remote location, immediately call the University Police Department by dialing 911.
- Have person knowledgeable of incident and laboratory assist emergency personnel.
Minor Chemical Spill
- If the situation is not health-threatening and trained people and proper clean-up equipment are on hand, you may clean-up the spill and dispose of waste materials properly.
- However, even under seemingly innocuous conditions, it is recommended that RMS be consulted to be sure that the right steps are being taken to clean-up the spill.
Major Toxic or Flammable Gas Leak
- If the situation is life or health-threatening or you are unsure, immediately evacuate the laboratory, shut doors to the area and alert those in the vicinity to do the same.
- Pull the nearest fire alarm to evacuate the building and notify emergency response personnel.
- Remain at a distance of at least 200 feet from the building, wait for emergency response personnel and provide them with any details you may know about the problem.
- If you are a supervisor, try to account for your employees and report any missing persons to the emergency personnel at the scene.
- Do not re-enter the building until directed to do so by emergency response personnel.
Minor Toxic or Flammable Gas Leak
- If the situation is not health-threatening, place the leaking cylinder in a fume hood, close the sash and open windows if possible to ventilate the area.
- Notify RMS immediately by calling 621-1790.
- Notify RMS immediately by calling 621-1790. RMS has a vacuum specifically designed for mercury use. The vacuum collects mercury droplets and captures mercury vapor.
- Isolate the spill. Restrict foot traffic in the area. Protect sinks and floor drains from contamination.
- Do not put sulfur on the spill. It hinders clean-up and makes ultimate disposal difficult and more expensive.
Unusual or Out-of-Place Odor
- Call RMS at 621-1790 to report the odor. RMS provides guidance or investigates the odor if necessary.
Medical and First Aid
- In case of serious injury or illness on campus, immediately call University Police at 9-1-1, or use emergency phone. Do not move a seriously injured person unless they are in further danger. Give your name, describe the nature of the problem and the location of the victim. University Dispatchers will notify Emergency Response Personnel. Police Officers are trained in CPR and First Aid.
- Quickly perform these four steps:
- Determine welfare of victim by asking, "Are you okay," and "What is wrong?
- If victim is unconscious, check pulse and breathing and give CPR or artificial respiration if necessary.
- Control serious bleeding by direct pressure and elevation of the wound.
- Keep victim still and comfortable; have them lie down if necessary.
- For minor injuries or minor medical urgencies, employees should report to Campus Health Services if the injury or illness is minor but medical care is required. Employees may go to their private physician but they must let them know if the injury or illness is work-related. Supervisors must ensure that they or a co-worker accompany the injured or ill person to the medical care facility.
First Aid Instructions
Mouth to Mouth Rescue Breathing:
- Place victim on side and remove foreign matter from mouth with finger.
- Place victim on back. Tilt victim's head back to open airway. Close victim's nostrils with fingers. Exhale until victim's chest expands. Repeat every 1-2 seconds after chest deflates. Keep trying until help arrives. If unable to give breath, check victim for airway obstruction. The American Red Cross conducts CPR classes for a minimal charge. Call 318-6740 for details.
Severe Bleeding and Wounds:
- Apply direct pressure on wound.
- Use clean cloth or hand.
- Elevate body part.
- Apply pressure to blood vessel if necessary. Add more cloth if blood soaks through. Never remove bandage once applied.
- Keep pressure on wound until help arrives.
- Use tourniquet ONLY as a last resort.
Fainting, Unconsciousness and Shock:
- Have victim lie down and rest.
- Keep victim comfortable, not hot or cold.
- Place victim on side if unconscious.
- Ask or look for emergency medical I.D. and provide to emergency medical personnel.
- Treat other injuries as necessary.
Burns, Thermal & Chemical:
- Immerse burned area in cold water.
- Flood chemical burn with cool water for 15 minutes.
- Cover burn with dry bandage.
- Keep victim quiet and comfortable.
Poisoning and Overdose:
- Determine what substance is involved and how taken.
- Call Poison Control Center at 626-6016 or 1-800-222-1222.
- Stay with victim and assist as directed by Poison Control
Fractures and Sprains:
- Keep the victim still
- Keep injured area immobile
Choking and Airway Obstruction:
- If victim is coughing, or able to speak, stand by and allow victim to cough object up.
- If unconscious, check victim's mouth and clear of foreign matter.
- Give abdominal thrusts (Heimlich Maneuver).
- Continue thrusts until airway cleared.
Specific Emergency Procedures:
- Active Shooter/Armed Individual
- Biological Spill
- Bomb Threat and Suspicious Objects
- Building Evacuation
- Chemical Exposure
- Chemical Spills and Other Accidental Releases
- Considerations for International Travel
- Evacuation of Disabled Persons
- Personal Injury
- Radiation Spill
- Resource Directory
- Suspicious or Threatening Parcels & Letters
- Utility Failure
UA CVM students are required to submit the following immunizations to the UA Campus Health Immunizations Office:
- Complete MMR shot series (complete prior to Orientation)
- Tetanus (Td) vaccination within last 10 years (complete prior to Orientation)
- Rabies 3 shot series (administered within the last 2 years or restart the series).
Rabies vaccine can prevent rabies.
Rabies is mainly a disease of animals. Humans get rabies when they are bitten or scratched by infected animals.
- Human rabies is rare in the United States. Wild animals like bats, raccoons, skunks, and foxes are the most common source of human rabies infection in the United States.
- Rabies is more common in other parts of the world where dogs still carry rabies. Most rabies deaths in people around the world are caused by bites from unvaccinated dogs.
Rabies infects the central nervous system. After infection with rabies, at first there might not be any symptoms. Weeks or even months after a bite, rabies can cause general weakness or discomfort, fever, or headache. As the disease progresses, the person may experience delirium, abnormal behavior, hallucinations, hydrophobia (fear of water), and insomnia.
If a person does not receive appropriate medical care after an exposure, human rabies is almost always fatal.
Rabies can be prevented by vaccinating pets, staying away from wildlife, and seeking medical care after potential exposures and before symptoms start.
Rabies Vaccines Rabies vaccine is given to people at high risk of rabies to protect them if they are exposed. People at high risk of exposure to rabies should be offered pre-exposure rabies vaccination, including:
- Veterinarians, animal handlers, and veterinary students
- Rabies laboratory workers
- Spelunkers (people who explore caves), and
- Persons who work with live vaccine to produce rabies vaccine and rabies immune globulin. Pre-exposure rabies vaccination should also be considered for:
- People whose activities bring them into frequent contact with rabies virus or with possibly rabid animals.
- International travelers who are likely to come in contact with animals in parts of the world where rabies is common and immediate access to appropriate care is limited.
For pre-exposure protection, 3 doses of rabies vaccine are recommended. People who may be repeatedly exposed to rabies virus should receive periodic testing for immunity, and booster doses might be necessary. Your health care provider can give you more details.
Rabies vaccine can prevent rabies if given to a person after they have had an exposure. Anyone who has been bitten by an animal suspected to have rabies, or who otherwise may have been exposed to rabies, should clean the wound and see a health care provider immediately regardless of vaccination status.
The health care provider can help determine if the person should receive post-exposure rabies vaccination.
For post-exposure protection:
- A person who is exposed and has never been vaccinated against rabies should get 4 doses of rabies vaccine.
- The person should also get another shot called rabies immune globulin (RIG).
- A person who has been previously vaccinated should get 2 doses of rabies vaccine and does not need Rabies Immune Globulin.
Your health care provider can give you more information.
Talk with your healthcare provider.
Tell your vaccine provider if the person getting the vaccine:
- Has had an allergic reaction after a previous dose of rabies vaccine, or has any severe, life- threatening allergies.
- Has a weakened immune system.
In some cases, your health care provider may decide to postpone a routine (non-exposure) dose of rabies vaccination to a future visit.
People with minor illnesses, such as a cold, may be vaccinated. People who are moderately or severely ill should usually wait until they recover before getting a routine (non-exposure) dose of rabies vaccine. If you have been exposed to rabies virus, you should get vaccinated regardless of concurrent illnesses, pregnancy, or breastfeeding.
Your health care provider can give you more information.
Risks of a vaccine reaction
- Soreness, redness, swelling, or itching at the site of the injection, and headache, nausea, abdominal pain, muscle aches, or dizziness can happen after rabies vaccine.
- Hives, pain in the joints, or fever sometimes happen after booster doses.
- Very rarely, nervous system disorders such as Guillain-Barré syndrome (GBS) have been reported after rabies vaccine.
People sometimes faint after medical procedures, including vaccination. Tell your provider if you feel dizzy or have vision changes or ringing in the ears.
As with any medicine, there is a very remote chance of a vaccine causing a severe allergic reaction, other serious injury, or death.
What if there is a serious problem?
An allergic reaction could occur after the vaccinated person leaves the clinic. If you see signs of a severe allergic reaction (hives, swelling of the face and throat, difficulty breathing, a fast heartbeat, dizziness, or weakness), call 9-1-1 and get the person to the nearest hospital.
For other signs that concern you, call your healthcare provider.
Adverse reactions should be reported to the Vaccine Adverse Event Reporting System (VAERS). Your health care provider will usually file this report, or you can do it yourself. Visit the VAERS website at www.vaers.hhs.gov or call 1-800-822-7967. VAERS is only for reporting reactions, and VAERS staff do not give medical advice.
How can I learn more?
- Ask your health care provider.
- Call your local or state health department.
- Contact the Centers for Disease Control and Prevention (CDC): Call 1-800-232-4636 (1-800-CDC- INFO) or
Visit CDC’s rabies website at www.cdc.gov/rabies
In the event of an outbreak of a highly infectious and/or deadly disease, including a pandemic, the College will enact its Social Distancing Policy in an attempt to limit the spread of disease through human to human, human to animal contact. Actions to minimize contact between infected and healthy individuals will range from the use of sick time, limitation or cancellation of events or localized closing, class dismissal and suspension of all services and operations. The Dean will determine which level of social distancing is needed to protect members of the CVM community in consultation with the main campus leadership and resources.
Social distancing measures may include:
- Maintaining a personal distance between oneself and a person showing symptoms of illness.
- Recommended minimum distance is six feet. Personal contact can be further minimized by avoiding shaking hands and by scheduling meetings via the phone or web platforms such as Zoom.
- Maintaining significant personal distance from students and coworkers via the use of sick time when you are experiencing symptoms of illness.
- Limiting public events.
- Cancelling public events
- Suspending all but critical operations.
In the event of a pandemic or other health emergency, the Dean, in consultation with other University leadership as needed, will determine the appropriate level of social distancing measures to employ.
Federal, state, and local governing authorities may provide guidance in making the determination, and those authorities are likely to follow Center for Disease Control (CDC) and World Health Organization (WHO) guidelines.
Decisions regarding social distancing for an outbreak of influenza or other highly contagious disease will be guided by such factors as the epidemiology of the disease, its response (if any) to anti-viral or other medications, the availability of effective medications, specific at-risk groups, proximity of confirmed infection to a particular locale, and other factors.
This system is designed for special circumstance use only. It is not intended as a permanent internet access solution.
- Laptops and Hot Spots can be checked out and returned between the hours of 8am-3pm, Monday through Friday, at the front reception desk, Hanley building. Sabrina Perez will be on point to check out your equipment for a maximum period of 72 hours. You must be physically present to check out equipment; you cannot leave the equipment at the front desk and you cannot ask someone else to check out equipment for you.
- Laptops and Hot Spots can be checked out for 72 hours at a time. If you check out a device on a Friday, it is due at 8am, Monday morning.
- You will be asked to take a photo with the device you are checking out, along with initialing the sign-out sheet.
- If the device is lost, stolen or damaged, you will be responsible for the cost to replace the
device. If a hot spot is lost, stolen or damaged, you will be responsible for replacing the device
and the prorated data subscription.
- If you have two late returns, you will no longer be able to check out either device.
The University of Arizona (UA) College of Veterinary Medicine (CVM) values our developing culture and appreciates your investment in shaping both our in-person and online community. Our student-centered program depends heavily upon your active participation in the curriculum. We acknowledge that, as students, you are managing academic and personal commitments and we recognize the challenge of balancing your many roles and responsibilities. We will strive to maintain an environment of professionalism and respect within the UA CVM community.
Here are a few general guidelines to consider as we journey together through the online academic learning experience:
- Please mute your microphone when you aren’t speaking.
- Be mindful of background noise and distractions around you, as much as possible.
- Adjust your camera and lighting so your face can be seen well.
- Please add a profile photo to your Zoom account, so your face can be seen when you turn off your camera.
- Barring technological issues, please do your best to be present on camera during class sessions. Your presence helps faculty, support staff, and classmates to associate a face with your name and get to know you better. Your visual presence also promotes an environment of engagement.
- Dress like you are coming to the classroom.
- Being presentable is important. Casual or Business Casual dress is appropriate for Zoom classroom meetings.
- Avoid multitasking and focus your attention on the class. You might want to minimize/close all other windows so you aren’t distracted by email or other applications.
- Remember that you are always on camera. Need to yawn, sneeze, blow your nose, or something you don’t want us all to see? Mute your audio and turn off your video for a moment.
- All comments and discussions should be respectful of the instructor and fellow students; dialogue and disagreements are fine, but personal attacks are not.
- Participation: In small groups, it is expected that you will be on camera and your microphone unmuted so that you can contribute to the discussion. Additionally, share the responsibility of group moderator so that everyone has a chance to moderate.
- The UA CVM Curriculum is designed for constant participation. Use the “Raise Your Hand” feature or raise your hand on-screen.
- Please don’t just interrupt the instructor or fellow students; that quickly leads to chaos in a Zoom conversation.
- “Raise your hand” by putting a brief note in the chat window (“Question” or “Comment”).
- Please use the chat function to connect with faculty and your fellow classmates.
- The chat window should be used only for class-related discussions—comments, sharing of resources, etc.—except for casual conversations at the start and end of class. Keep remarks on-topic and courteous. Remember that this is still our classroom.
- Know that quickly-flowing chat may be difficult to track. Be sure to raise your hand if your question is not answered.