Student Policies

The University of Arizona’s College of Veterinary Medicine is sensitive to the bereavement process of a student who has lost a family member or who is experiencing emotional distress from a similar tragedy.

It is the responsibility of the student to notify the Associate Dean of Student Affairs of the need for a grief absence. If requested, the student may need to provide appropriate verification of the grief absence to the Associate Dean of Student Affairs.

It is the responsibility of the Associate Dean of Student Affairs or designee to discuss the expected period of absence with the student. It is understood and expected that some bereavement processes may be more extensive than others depending on individual circumstances. It is the responsibility of the Associate Dean of Student Affairs or designee to notify the faculty that the student will be absent and the expected date of return. Upon return, it is the responsibility of the student to contact the individual course instructors to complete all missed work as determined by the instructor.

The University of Arizona requires its administrators and faculty to reasonably accommodate the religious needs, observances, and practices of their employees and students upon request. An individual’s request for reasonable religious accommodations, including requests for time off from work or school activities, is justified unless University operations would suffer unduly by granting the individual’s request.

If the University has suspended operations due to an emergency, including weather, only essential UA employees are required to report to work. Pre-clinical and clinical veterinary students are excused from classroom, laboratory and clinical responsibilities. If you are unable to travel to campus, please notify the clinical clerkship moderator and the Associate Dean of Student Affairs.

The University will take prompt and appropriate action to (a) thoroughly investigate complaints of discrimination described in this policy; and (b) prevent, correct and, if necessary, discipline individuals who engage in behavior that violates this policy in accordance with existing University policies.

This policy applies to:

• All University employees in all aspects of their employment relationship with the University;
• All University students in all aspects of their participation in the University’s educational programs and activities;
• All University applicants, whether for employment or for admission to educational or University- sponsored programs, activities, or facilities;
• All persons or groups participating in or accessing University-sponsored programs, activities, or facilities; and
• All vendors or contractors in all aspects of their relationship with the University.

Enforcement of this policy is subject to constitutional protections related to freedom of speech, association, and the press.

"Discrimination" occurs when an individual, or group of individuals, is treated adversely because they belong to a classification of individuals that is protected from discrimination by a federal or state statute or University policy as set forth above. The failure to provide reasonable accommodations required by law or University policy based on disability or religious practice may constitute discrimination.

"Harassment" is a specific form of discrimination. It is unwelcome behavior, based on a protected classification, that a reasonable person would perceive to be sufficiently severe or pervasive to create an intimidating, hostile, or offensive environment for academic pursuits, employment, or participation in University-sponsored activities.

Additionally, "Sexual Harassment," whether between individuals of the same or different sex, includes unwelcome conduct of a sexual nature that is made, either explicitly or implicitly, a condition of an
individual’s education, employment, or participation in a University program or activity, and/or when the submission to or rejection of such conduct is a factor in decisions affecting that individual’s education, employment, or participation in University-sponsored activities.

Harassing conduct may take many forms, including verbal acts and name calling, as well as nonverbal behavior, such as graphic, electronic, and written statements, or conduct that is physically offensive, harmful, or threatening.

"Retaliation" occurs when an adverse action is taken against an individual for engaging in protected activity. Protected activity consists of (a) opposing conduct reasonably believed to constitute discrimination, including harassment, which violates a nondiscrimination statute or which University policy prohibits; (b) filing a complaint about such practice; or (c) testifying, assisting, or participating in any manner in an investigation or other proceeding related to a discrimination complaint. Adverse actions that are reasonably likely to deter a complaining individual or others from engaging in protected activity are prohibited.

Employees or agents of the University who (a) supervise other employees, graduate or undergraduate students, contractors, or agents; (b) teach or advise students or groups; or (c) have management authority related to a University-sponsored program or activity are required to:

• Engage in appropriate measures to prevent violations of this policy; and
• Upon receiving a report or having a reasonable basis to suspect that potential discrimination, harassment, or retaliation has occurred or is occurring, promptly notify and provide all available information and documentation either to the Dean of Students Office if the alleged policy violator is a student, or to the Office of Institutional Equity for all other matters.

The Dean of Students Office will promptly notify the Office of Institutional Equity of all reports of potential discrimination, harassment, or retaliation that it receives.

An individual who believes that he or she has been subjected to discrimination, harassment, or retaliation in violation of this policy should report the matter immediately as set forth below to obtain information about resolving concerns, including complaint-filing options and procedures, and to enable the University to take prompt remedial action. If the alleged policy violator is a University student, the individual who has been the subject of discrimination, harassment, or retaliation in violation of this policy should contact:

Dean of Students
Dean of Students Office Robert L Nugent Building 1212 E. University Blvd PO Box 210040
Tucson, AZ 85721-0040
(520) 621-7057
dos-deanofstudents@email.arizona.edu

P.O. Box 21058 Tucson, AZ 85721-0158

(520) 621-9449
equity@email.arizona.edu

If the alleged policy violator is employed by the Dean of Students Office or the Office of Institutional Equity, then the individual who has been the subject of discrimination, harassment, or retaliation in violation of this policy may contact the Division of Human Resources.

For all other instances, the recipient of the alleged conduct should contact:

Director for Equity Compliance Office of Institutional Equity
University Services Building, Room 113

Because of the nature of discrimination, harassment, or retaliation complaints, allegations often cannot be substantiated by direct evidence other than the complaining individual’s own statement. Lack of corroborating evidence should not discourage individuals from seeking relief under this policy. No adverse action will be taken against an individual who makes a good faith allegation of discrimination, harassment, or retaliation under this policy, even if an investigation fails to substantiate the allegation. However, individuals who make dishonest statements or make statements with willful disregard for the truth during an investigation or enforcement procedure under this policy may be subject to disciplinary action in accordance with existing University policies.

Members of the University community may contact the Office of Institutional Equity or the Dean of Students Office at any time to ask questions about discrimination, harassment, retaliation, or complaint- filing procedures and may provide information without disclosing their names. This provision does not relieve managers, supervisors, instructors, or advisors of their responsibility to promptly report under this policy.

University employees and students have the right to file discrimination, harassment, and/or retaliation complaints with outside agencies as well as with the University’s Office of Institutional Equity or the Dean of Students Office. If an individual files a complaint with an external agency, the filing will not affect the University’s investigation concerning the same or similar events.

Members of the University community who violate this policy will be subject to disciplinary action that could include reprimand, demotion, denial of promotion, termination from employment or from educational programs, or other appropriate administrative action.

University employees or students who work or study at a worksite or program of an institution with which the University has entered into an Affiliation Agreement (Affiliate) are subject to this policy while at such worksite or participating in such program. Similarly, Affiliates are obligated under agreements with the University to comply with all applicable state and federal statutes and regulations regarding equal employment opportunity and nondiscrimination. If a University employee or student believes that he or she has been subjected to discrimination, harassment, or retaliation while working at or participating in a program of an Affiliate in violation of this policy, he or she should contact the Office of Institutional Equity or the Dean of Students Office in accordance with the reporting provisions of this policy.

Employees of the Office of Institutional Equity, employees of the Dean of Students Office, and all responsible administrators who receive reports of discrimination, harassment, or retaliation shall maintain the confidentiality of the information they receive, except where disclosure is required by law or is necessary to facilitate legitimate University processes, including the investigation and resolution of discrimination, harassment, or retaliation allegations.

Does the University provide training related to this policy?

• Yes. Nondiscrimination training is available online
at https://equity.arizona.edu/training/online-training and by contacting the Office of Institutional Equity at (520) 621-9449.

Where can I find other resources and materials related to this policy?

• You can find additional resources and materials, including links to University services, at http://equity.arizona.edu/resources-materials.

Who should I contact to ask questions about the policy or about a possible policy violation?

  • Please contact the Office of Institutional Equity at (520) 621-9449 with questions, to report a possible policy violation, or to find out more about complaint-filing options and processes. You can also find answers to some questions and guidance on reporting at http://equity.arizona.edu.

Do student workers have to take the "Preventing Discrimination and Harassment" training for employees?

• Yes. Student workers are required to complete this online training.

The University of Arizona is committed to creating an inclusive and welcoming experience for all its diverse community members. We strive for learning experiences to be universally designed, or usable by all students to the greatest extent possible. If you anticipate or experience barriers based on disability, please contact the Disability Resource Center to establish reasonable accommodations.

Contact Information:
520-621-3268 or https://drc.arizona.edu/

Animals are generally not permitted in University buildings with some exceptions, such as service animals, service animals in training, and assistance animals determined to be a reasonable accommodation by the DRC, among others. The information below is intended to help students, employees, and visitors understand the difference between various kinds of animals, where they are permitted, and when they may be removed.

Service Animals (Service Dogs) Definition

A service animal is a dog, or a miniature horse when reasonable, that has been individually trained to do work or perform tasks for an individual with a disability.
Individuals with disabilities can train service dogs themselves and are not required to use professional programs.

Examples include, but are not limited to:

  • A dog that is trained to alert an individual when blood sugar reaches high or low levels.
  • A dog that is trained to remind an individual to take medication.
  • A dog that is trained to pick up items.
  • A dog that is trained to sense that an anxiety attack is about to happen and take a specific action, such as lead a person away.

Service Dogs at the University of Arizona

Disabled individuals may be accompanied by their service dogs on all areas of University of Arizona campuses, unless the presence of the service dog would be a fundamental alteration of the program or service.

Departments, instructors, and employees should not determine a service dog is a fundamental alteration without consulting the DRC.

Service dogs do not need to be approved by the DRC as a reasonable accommodation. A service animal identification vest or harness is not required.

See the section on Owner Responsibilities and Removal of Animals for more information.

Questions University Staff Can Ask

The University is only permitted to ask the following questions to determine if a dog is a service dog:

  1. Is the dog a service animal required because of a disability?
  2. What work or task has the dog been trained to perform?

If an individual answers yes to the first question and identifies work or a task that the dog performs, University staff should not ask any subsequent questions. If an individual answers no to the first question or does not identify work or a tasks, the animal could be a service animal in training, assistance animal, therapy animal, or pet. Review the sections on these animals for additional information.

Service Animals (Dogs) in Training

In Arizona, disabled individuals and trainers may take dogs being trained as service dogs to public places for training purposes to the same extent as service dogs that are already trained. In addition, individuals with disabilities may request to be accompanied by service dogs in training in dorms, classrooms, the workplace, and other areas as a reasonable accommodation through the DRC. See the section on Owner Responsibilities and Removal of Animals for more information.

Assistance Animal Definition

Assistance Animals are a category of animals that may work, provide assistance, or perform physical tasks for an individual with a disability and/or provide necessary emotional support to an individual with a mental or psychiatric disability that alleviates one or more identified symptoms of an individual’s disability, but which are not considered service animals under the ADAAA.

Includes: Emotional support animals, comfort animals, companion animals

Note: Assistance Animals are distinguished from service animals in that they have not been individually trained.

Examples:

  • A cat that helps an individual with a disability feel more calm because of its presence.
  • A dog that helps an individual with a disability focus better when the individual pets it.

Requesting an Assistance Animal at the University of Arizona

Individuals must request to use an assistance animal in housing, classrooms, the work environment, or other buildings/facilities as a reasonable accommodation through the Disability Resource Center (DRC).

  • Employees should fill out the DRC’s Accommodation Request Form.
  • Students who are not already affiliated with the DRC should visit drc.arizona.edu and select Student Login to fill out the DRC Affiliation Form. Once the form is filled out, an Access Consultant will contact the student.
  • Students who are already affiliated should contact their assigned Access Consultant.
  • Employees and students are required to submit the Assistance Animal Medical Provider Form.

DRC will make a determination on a case-by-case basis about whether the presence of the assistance animal is reasonable and may consider the following factors, among others:

  • Whether the size of the animal is too large for a space, such as available assigned housing;
  • Whether the animal’s vaccinations are up-to date;
  • Whether the animal’s presence would force another individual from individual housing or another location (e.g. serious allergies)
  • Whether the animal’s presence in housing otherwise violates individuals’ right to peace and quiet enjoyment;
  • Whether the animal causes or has caused excessive damages to housing or other property beyond reasonable wear and tear;
  • Whether the animal poses or has posed in the past a direct threat to individuals or other animals such as aggressive behavior or injuring an individual or other animal.

Disclosing Information About Assistance Animals

As part of the process of determining whether an assistance animal is reasonable, DRC may disclose the request to individuals such as roommates or officemates, who may be impacted by the presence of an assistance animal, e.g. because of animal allergies.

Additionally, if it is determined that it is reasonable for an individual to have an assistance animal as an accommodation, DRC may disclose this information to others who may be impacted by the presence of the assistance animal (e.g., Housing and Residential Life staff, potential and/or actual roommate(s) neighbors, or officemates). This information will be shared with the intent of preparing for the presence of the assistance animal or resolving any potential issues associated with the assistance animal.

Approved assistance animals are not required to wear an identification vest or harness.

If the DRC finds the presence of an assistance animal reasonable in one location, e.g., in the dorms, this does not mean it is reasonable for an individual to take the animal to other University buildings/facilities, e.g. the Library, classrooms, or athletic events.

See the section on Owner Responsibilities and Removal of Animals for more information.

Questions University Staff Can Ask

If University staff have determined an animal is not a service animal or service animal in training, staff can ask the following question to determine if an animal is an assistance animal:

1. Has the DRC determined that this animal is an assistance animal that may be present as a reasonable accommodation?

If an individual answers yes, University staff should not ask any subsequent questions, but may contact the DRC at (520) 621-3268 to verify the information. If an individual answers no, this animal could be a therapy animal or pet. Review the sections on these animals for additional information.

If the individual answers no, but would like the animal to be considered an assistance animal, University staff should refer the person to the DRC at (520) 621-3268.

See the section on Owner Responsibilities and Removal of Animals for more information.

Program Animal (Therapy Animal) Definition

A program animal (sometimes referred to as a therapy animal) can be any type of animal that has been screened to behave appropriately when interacting with people in places where pets are traditionally not allowed and whose participation in a University service program has been approved by a Department Head or Director. The owner/handler is not required to be disabled.

Examples:

  • Programs for students to pet dogs or other animals during finals
  • Programs that allow people to pet a dog before getting a vaccine

Program Animals on Campus

The presence of a program animal(s) at the University must be approved by the Department Head or the Director of the unit that is hosting the program or event in which the program animal is involved. This does not extend to buildings or facilities that the Department Head or Director does not oversee.

A program animal is not required to wear an identification vest or harness.

See the section on Owner Responsibilities and Removal of Animals for more information.

Question University Staff Can Ask

If University staff have determined an animal is not a service animal, service animal in training, or assistance animal, staff can ask the following question to determine if an animal is a program animal:

1. Has the presence of this animal and its participation in a service program been approved by a Department Head or Director?

University staff may ask which Department Head has provided approval and contact the Department Head for verification. If an individual answers no, this animal is likely a pet. Review the pets section for additional information.
See the section on Owner Responsibilities and Removal of Animals for more information.

Pets Definition

Any type of animal owned by an individual that is not a service animal, service animal in training, assistance animal, or program animal.

Examples:

  • A dog being walked by his owner on the mall
  • A puppy being fostered by a student that may later be trained as a service animal

Pets at the University of Arizona

Pets are only permitted in outdoor, public areas of the University. Pets are not permitted in University buildings or facilities or at University events.

See the section on Owner Responsibilities and Removal of Animals for more information.

Owner Responsibilities and Removal of Animals

The University is not responsible for the custody or care of a service dog, service dog in training, assistance animal, or program animal.

Owners/handlers must:

  • Be in control of their animals at all times, e.g. not allow the animal to run at large, bark, growl, snap, lunge, or bite.
  • Keep animals in a carrier or controlled by a leash or harness, with the following exceptions: 1) when an animal is in the owner’s room in University Dorms; 2) If an individual’s disability precludes the use of a restraint or 3) if a service dog needs to be off leash to do its job (e.g., a dog trained to enter a space to check if there are threats and then return and signal to an owner that it is safe to enter).
  • Clean up after and properly dispose of animal waste in a safe and sanitary manner.
  • Be responsible for the cost of any damages caused by the animal.
  • Follow city, county, and state ordinances/laws or regulations pertaining to licensing, vaccination, and other requirements for animals.

Owners/handlers may be required to follow additional requirements in particular settings, e.g., University Dorms, classrooms, or the work environment.

University staff may ask that animals be removed from campus under the following circumstances:

  • The animal is in a University building and does not meet the definition of a service dog, service dog in training, assistance animal, or program animal.
  • The animal poses a direct threat to the health or safety of others or causes substantial property damage.
  • The animal or its presence creates an unmanageable disturbance or interference with the University community.
  • The animal’s presence results in a fundamental alteration of a University program.
  • An owner/handler does not comply with the responsibilities listed above.

Depending on the circumstances, an animal may be excluded from campus on a permanent basis.

For service dogs, unless there is a threat to health or safety, University staff should provide the individual an opportunity to bring the dog under control. For more information about service dogs or assistance animals, please contact the DRC at (520) 621-3268.

If an owner/handler refuses to remove an animal from a University building or authorized event, University staff may request assistance from the building manager or the individual(s) in charge of the event.

If there is an issue concerning safety due to an animal, contact the University of Arizona Police Department at (520) 621-8273.

If an individual believes the removal or exclusion of a service dog or assistance animal was in violation of the ADAAA or other law/policy, she may contact the University’s ADA/504 Compliance Officer to review that decision or file a complaint with the University’s Office of Institutional Equity, (520) 621-9449.

Students must be able to assess, measure, calculate, reason, analyze, integrate, and synthesize subjective and objective information. In addition, students must be able to comprehend three- dimensional relationships and to understand the spatial relationships of structures. Problem-solving, a critical skill demanded of veterinarians, requires all these intellectual abilities. Students must be able to perform these problem-solving skills in a timely fashion.

A student should have sufficient motor function to execute movements required to provide general care and treatment to patients in all health care settings. Specifically, students must be able to:

  • Elicit independently information from patients by palpation, auscultation, percussion, and other diagnostic maneuvers, laboratory tests, and diagnostic procedures.
  • Safely execute motor movements reasonably required to provide general care and emergency treatment to patients, such as, but not limited to, airway management, placement of intravenous catheters, cardiopulmonary resuscitation, application of pressure to control bleeding, suturing of wounds, other surgical procedures, and the performance of obstetrical maneuvers. Such actions require coordination of both gross and fine muscular movements, equilibrium and functional use of the senses of touch, hearing, and vision.
  • Perform routine restraint procedures and to lift patients, tissues, or equipment with or without assistance.

A student must be able to acquire the information presented through demonstrations and experiences in the basic and clinical sciences, including but not limited to information conveyed through physiological and pharmacological demonstrations in animals and microscopic images of microorganisms, and gross and microscopic evaluation of normal or pathological tissues. Specifically, the student must be able to:

  • Observe a patient accurately, at a distance and close at hand, acquire information from written documents, and visualize information as presented in images from paper, films, slides, video and other media.
  • Perceive and interpret signs of fear, aggression, and other potentially dangerous behaviors made by various animal species; sense and interpret warning sounds and signs in the veterinary health care environment.
  • Interpret radiographs and other graphic images, and digital or analog representations of physiologic phenomenon (such as EKGs) with or without the use of assistive devices.

Such observation and information acquisition necessitate the functional use of visual, auditory, and somatic sensation while being enhanced by functional use of other sensory modalities including smell. In any case where a student's ability to observe or acquire information through these sensory modalities is compromised, the student must demonstrate alternative means and/or abilities to acquire and demonstrate observation skills.

Students must be able to observe patients in order to elicit information, describe changes in behavior, activity and posture, and perceive non-vocal communications. Students must be able to communicate effectively orally and in writing with clients and colleagues. Students must be able to sense and respond to directions given in emergency situations and during clinical and surgical procedures. Such communication skills require the functional use of visual, auditory, and somatic senses, enhanced by the functional use of other sensory modalities. When a matriculant’s ability to communicate through sensory modalities is compromised, the matriculant must demonstrate alternative means and/or abilities to meet the communication skills. A student must communicate effectively, sensitively and rapidly with other students, faculty, staff, animal companions, and other healthcare professionals. A student must demonstrate a willingness and ability to give and receive feedback, and to communicate information on the patient’s status with accuracy and in a timely manner to members of the healthcare team. A student must be able to elicit information from patients, describe changes in mood, activity and posture, and perceive nonverbal communications.

A student must possess the ability to exercise good judgment, and to complete all responsibilities attendant to the diagnosis and care of patients in a wide variety of environmental contexts. In addition, the student must maintain mature, sensitive, and effective and harmonious relationships with patients, caretakers, owners, students, faculty, staff, and other professionals under highly stressful situations. The student must have the ability to function effectively under stress and to adapt to an environment that may change rapidly without warning and/or in unpredictable ways. The student must be able to exhibit empathy, integrity and concern for others.

The student must abide by professional standards of practice. The student must be able to engage in patient care delivery in diverse settings and be able to deliver care to all patient populations.

Definitions:

  • Pre-clinical Phase: This curriculum phase of the study is defined as the first 24-months of Veterinary School with a focus on the systems-based courses, four longitudinal courses that are intertwined throughout the curriculum, advanced clinical management courses, surgery, and electives.
  • Extenuating Personal Circumstances: Extenuating personal circumstances may include, without limitation, significant family or personal events that acutely disrupt the student’s ability to attend a course or clinical responsibilities.

Policy Statement:

Unexcused absences will result in a grade of 0 for all individual and team assessments missed as well as any other attendance points.

Excused absences are not guaranteed, the Office of Student Affairs will determine whether an absence or leave is excused.

Use the form provided in Vet Med Hub to request an excused absence/leave.

The following applies to excused absences/leave:

  • For excused absences or leave faculty must ensure:
    • Students must have the opportunity to make up points missed due to their excused absences/leave
    • Policy for makeup must be fair and applied consistently and equitably
    • Students shall be provided a reasonable time period for doing any makeup work/assessments and must not be obligated to complete the work while under the excused absences/leave; if appropriate, a student may receive an incomplete grade in accordance with University policy.
    • Students should be aware of the course policy on student excused absences and expectations on how missed assessments will be addressed
    • Students are responsible for all course material missed during their absence/leave (including pre-work, in-class work, labs, objective structured clinical exams (OSCEs) and other class-related outside-of-class assignments (e.g., post-encounter reflective essays for client communication simulations)
    • Faculty are not required to provide students with makeup learning opportunities that are missed due to excused absence/leave (especially missed labs and other hands-on experiences, including standardized client encounters). A missed lab is a missed lab.
  • It is strongly recommended, when feasible, that faculty record all their in-person classes
    • Unfortunately, students must recognize that not all class activities, especially labs, are suitable or are able to be recorded
    • The Course Director will decide when and how these recordings shall be securely provided to any student with an excused absence/leave
    • No other student is entitled to have access to any recording unless approved by the Course Director
    • Recording (recording or taking screenshots), sharing or any other unauthorized use of recordings is a violation of the University of Arizona Academic Integrity code with possible significant academic consequences
  • Assigning grades for missed work
    • Individual assessments:
      • It is the responsibility of the Course Director to ensure the excused student has the opportunity to make up any individual assessments so their excused absences/leave does not negatively impact their class grade
        • Individual makeup assessment should be provided
        • The makeup format is up to the discretion of the Course Director
        • If possible, the format and content of the assessment should be similar to the work missed
        • If a makeup assessment is not feasible, an alternative assessment can be used provided it is
          • Reflective writing
          • Write a paper summarizing information
    • Team assessments:
      • It is the responsibility of the Course Director to ensure the excused student has the opportunity to obtain team assessment points so their excused absences/leave does not negatively impact their class grade because of their absence/leave
        • It is likely impractical and impossible to provide a team assessment after the fact
        • It is strongly recommended that Course Directors automatically provide excused students with their team’s score (as they normally would have if present) even though the student did not participate in the team activity; this includes team exam scores
        • Alternative plans must be equivalent and not disadvantage any student

Any concerns or support needed regarding fairness and equity in the implementation of this policy can be addressed to Associate Dean for Student Affairs (students) or Associate Deans for Academic Programs (faculty)

Excused Absences

Student Affairs will manage absences in coordination with the course directors.

  • Illness. In the case of a student’s own illness or injury, it is the student’s responsibility to ensure that an absence request is submitted to the Course Director in a timely manner. A note may be required from Campus Health or a primary care provider.
  • Presentation at a professional conference, requiring missing class. An excused absence may be granted for a student to present at a professional conference. Conference attendance alone, without presentation responsibilities, does not meet the requirements for an excused absence. Proof of acceptance to the conference where the student is presenting must be provided.
  • Leadership activity, requiring missing class. An excused absence may be granted for a student to represent the University of Arizona College of Veterinary Medicine in a leadership capacity at a professional conference or meeting (for example, as an elected representative of UACVM on an AAVMC committee). Conference attendance alone, without leadership responsibilities, does not meet the requirements for an excused absence.
  • Student-AVMA (student leadership attendance) at the national symposium requires advance notice of a minimum of four weeks.
  • Religious observance. An excused absence may be granted for a student to observe a religious holiday per University policy.
  • Jury Duty. An excused absence may be granted for a student to fulfill this civic responsibility.
  • Bereavement. An excused absence may be granted because of the death of the student’s spouse, parent (natural parent, step-parent, adoptive parent), parent-in-law, sibling, child (natural child, adoptive child, foster- child, step-child), grandparents, grandchildren, brother or sister-in-law, or any other person who is a member of the student’s household. A student may be granted additional days to attend or arrange funeral services out of state. If a student requires an excused absence, the student must request a Leave of Absence with the Associate Dean for Student Affairs.
 

THE UNIVERSITY OF ARIZONA REPORT OF INCOMPLETE GRADE FORM

Per the University of Arizona General Catalog
"The grade of I may be awarded only at the end of a term when all but a minor portion of the course work has been satisfactorily completed. The grade of I is not to be awarded in place of a failing grade or when the student is expected to repeat the course; in such a case, a grade other than I must be assigned. Students should make arrangements with the instructor to receive an incomplete grade before the end of the term.

Instructors are encouraged to use the Report of Incomplete Grade form as a contract with the student as to what course work must be completed by the student for the I grade to be removed and replaced with a grade. On the form, the instructor states: (1) which assignments or exams should be completed and when; (2) how this work will be graded; and (3) how the student's course grade will be calculated. Both the instructor and student sign this agreement, and both should retain copies.

After the course work is completed, the instructor should assign the appropriate grade on the UAccess grade roster.
Effective Fall Semester 1977, if the incomplete grade is not removed by the instructor within one year, the I grade will convert to a failing grade.

  • For undergraduate courses, the one-year limit may be extended for one additional year if approved by the instructor and student's college dean. See the Incomplete Grade policy in the
  • General Catalog for complete details. Please use the Petition for Extension of Coursework for an Incomplete Course form to request an extension of an incomplete grade.
  • For courses taken for graduate credit, such approval may be granted only by the Graduate College.

The Honor System for the University of Arizona College of Veterinary Medicine

Purpose

The University of Arizona’s College of Veterinary Medicine students have certain rights and responsibilities and are a party to the social trust shared by all in the university community. By definition, an honor system requires that everyone is willing to accept responsibility for the system and to work to ensure honesty in all aspects of the academic experience. It is expected that each student will give this program careful consideration and support for its continued success. If each individual follows the Principles of Professional Behavior and follows the Code of Conduct, the judicial portion of the honor system need only act as a reminder that each individual is responsible for their own behavior.

Veterinary students are accorded the same privileges as all citizens and acknowledge that special personal demands are posed on them because the consequences of their behavior may affect the safety and welfare of animals entrusted to their care. In addition, veterinary students acknowledge that the duties of respect, courtesy, and assistance are basic to all relationships between and among colleagues. With this in mind, professional veterinary students recognize and accept professional work collegiality and that they are colleagues of their fellow student(s) and a junior colleague of the professionals comprising the animal health care team.

Where disputes or complaints arise regarding the rights and responsibilities of veterinary students, the Honor Board in the College of Veterinary Medicine serves to determine if a formal hearing is warranted. In the event that these problems cannot be settled quickly and informally, the System is intended to address those instances when a formal mechanism for adjudicating differences must be instituted.

We, the faculty and students of the University of Arizona’s College of Veterinary Medicine, establish this honor system in order to promote fellowship, mutual respect, and goodwill among all members of our academic community. As members and future members of the veterinary profession, we assume responsibility for self-governance. The honor system promotes honorable behavior among veterinary professionals. It encompasses and unifies the conditions and concepts of the following documents:

i. College of Veterinary Medicine: I The Honor Code
II The Pledge of Honor
III The Code of Conduct IV Principles of Professional

UNIVERSITY OF ARIZONA COLLEGE OF VETERINARY MEDICINE’S POLICIES ON GRIEF ABSENCE, RELIGIOUS OBSERVATION, AND EMERGENCY SITUATIONS

Grief Absence Policy

The University of Arizona’s College of Veterinary Medicine is sensitive to the bereavement process of a student who has lost a family member or who is experiencing emotional distress from a similar tragedy. It is the responsibility of the student to notify the Associate Dean of Student Affairs of the need for a grief absence. If requested, the student may need to provide appropriate verification of the grief absence to the Associate Dean of Student Affairs.

It is the responsibility of the Associate Dean of Student Affairs or designee to discuss the expected period of absence with the student. It is understood and expected that some bereavement processes may be more extensive than others depending on individual circumstances. It is the responsibility of the Associate Dean of Student Affairs or designee to notify the faculty that the student will be absent and the expected date of return. Upon return, it is the responsibility of the student to contact the individual course instructors to complete all missed work as determined by the instructor.

University Policy on Religious Observance

The University of Arizona requires its administrators and faculty to reasonably accommodate the religious needs, observances, and practices of their employees and students upon request. An individual’s request for reasonable religious accommodations, including requests for time off from work or school activities, is justified unless University operations would suffer unduly by granting the
individual’s request.

Attendance under University Emergency Situations, including Weather

If the University has suspended operations due to an emergency, including weather, only essential UA employees are required to report to work. Pre-clinical and clinical veterinary students are excused from the classroom, laboratory, and clinical responsibilities. If you are unable to travel to campus, please notify the clinical clerkship moderator and the Associate Dean of Student Affairs.

The basis for filing a grade appeal in any course is limited to fundamental fairness in treatment of the student by the instructor, as specified by a syllabus conforming to the Undergraduate Course Syllabus Policy or Graduate Syllabus Policy that is supplied to students at the beginning of the semester, and in light of grading of the student by the instructor relative to other students in the same course and section. Issues that do not meet these criteria are not appropriate for a grade appeal.

A graduate or undergraduate student may appeal a grade by using the following procedures. Where mentioned, the words college, dean, and department head are the department or college in which the course being appealed is offered. All timelines refer to the first regular (16-week) semester after the semester or summer term in which the grade was awarded. A week consists of five business days or seven calendar days. Grade appeals are not processed during the summer sessions unless the dean determines a case warrants immediate review, such as those for students cleared for May graduation.

A grade appeal is only available before the student's degree is awarded. Graduating students completing final degree requirements should alert Graduation Services (for undergraduates) or the Graduate College as soon as course grades are posted, if they intend to file a grade appeal in the next regular semester. Assuming the student has satisfied all degree requirements, the degree itself will be placed on hold while the appeal is conducted. When the appeal is resolved or the dean makes a final decision, the student's degree will be awarded and backdated to the term when all requirements were satisfied.

During the interim, students may request an official letter of degree completion for purposes of employment or graduate/professional school admissions.

Written verification of each step below is critical. Steps three, five, and seven require the student to submit a written appeal. Therefore, either mail the appeal via return receipt or deliver it to the appropriate office and have a staff member verify the date and time of delivery. The dean's decision on whether or not the deadlines have been met is final. The dean has authority to extend the deadlines, but only in extraordinary circumstances shall the appeal extend beyond the first regular semester.

Step 1: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student should discuss the concerns with the course instructor, stating the reasons for questioning the grade. If the instructor is a teaching assistant/associate and this interview does not resolve the difficulty, the student shall discuss the problem with the person in charge of the course.

Step 2: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student shall go to the college dean's office to obtain any requisite forms and to review directions. The student must attest in writing that s/he has informed the instructor s/he intends to file a grade appeal.

Step 3: Within the first five weeks of the regular semester after the semester in which the grade was awarded, or sooner if possible, the student shall carefully formulate an appeal in writing, and submit it to the instructor with a copy to the department head.

Step 4: Within two weeks from the date of receipt of the student's written statement, the instructor shall respond to the student in writing. The instructor should explain the grading procedures and how the grade in question was determined as well as other issues raised in the student's statement.

Step 5: If the instructor is not available or does not resolve the matter within the two-week period, the student shall, within one week thereafter, readdress and submit the written appeal to the department head.

Step 6: The department head has two weeks to consider the student's written statement, the instructor's written statement, and confer with each. The department head may not change the grade but shall inform the instructor and the student in writing of his/her recommendation. If a grade change is recommended, the instructor may refuse to accept the recommendation. The instructor shall notify the department head and the student in writing of his/her decision.

Step 7: If the department head does not act on or resolve this matter to the student's satisfaction within a two-week period, the student shall, within one week thereafter, readdress and submit the written appeal to the dean.

Step 8: The dean shall review the student's appeal and take appropriate action. If the basis of the appeal is the fundamental fairness of treatment of the student by the instructor, the dean should convene a committee to review the case. Valid reasons for convening an appeal committee include but are not limited to a violation of University policy, a failure to follow published course policies, a lack of consistency within the student's course section, or a dispute over the factual accuracy of graded work. The following are NOT reasons that should be brought to a committee: a disagreement with published course policies, differences in classroom policies or grading schemes in different courses or between different sections of the same course, or a grade's impact on a student's academic progress, athletic eligibility, or eligibility for veteran's benefits.

Step 9: When appropriate, the dean shall convene a committee to review the case. The committee consists of five members. Faculty representatives include one from the department of the instructor concerned, and two from closely related departments or colleges. The student council of the college provides two student representatives. Student representatives shall be full-time upper division undergraduate students for appeals by undergraduate students or full-time graduate students for appeals by graduate students. If the college does not have an appropriate student council, the ASUA or GPSC shall appoint the student members. All student members must be in good academic standing in that college.

Within the structure provided by the dean, the committee shall design its own rules of operation and select a chair other than the faculty representative from the department concerned. The student and instructor shall represent themselves. The committee may, or may not

  • meet separately with the student, the instructor, and the department head
  • request each party to submit a brief written summary statement of the issues, and/or
  • interview other persons who have relevant information.

If feasible, the committee should meet with the student and the instructor together in an attempt to resolve the difference. The committee shall consider all aspects of the case before making its recommendation. The committee shall make a written report with recommendations and provide copies to the student, the instructor, the department head, and the dean.

Step 10: The dean shall make a final decision after full consideration of the committee's recommendation and within four weeks of receiving the student's appeal. The dean has the authority to change the grade to a different credit-bearing grade, which includes regular grades (A, B, C, D, E),

alternative grades (S, P), or optional grades (P, F), depending on the course grading system and the system chosen by the student at registration. The registrar shall accept the dean's decision. The department head, the instructor, and the student shall be notified in writing of the dean's decision.

Satisfactory Academic Progress

The satisfactory completion of all courses in the professional curriculum is required for a student to receive the DVM degree. The minimum satisfactory grade in any given course is a pass, which is defined as 70% or greater.

Early Intervention for Students with Academic Difficulty 

Any student whose performance falls below 70% at any time during a course will be referred to meet with a Learning Specialist and/or the Course Director to determine an improvement plan. This plan may include tutoring, regular meetings with faculty and/or Learning Specialists, and other recommendations.

Repetition of a Semester

If a student fails any course, they will be given an Academic Leave of Absence (ALOA). This means that the student will not continue in the curriculum but must instead step out and repeat the semester in the following academic year. The student will also be placed on academic probation for the semester which they repeat. After re-entering the program, a second failure will result in dismissal.

Academic Probation

Students who repeat the semester after the ALOA will automatically be placed on Academic Probation.

The following recommendations are to address the needs and requirements of these students:

  1. The student will have at least one mandatory meeting with the applicable course director(s) to develop an improvement plan. 
  2. The student will be required to meet with a CVM Learning Specialist to review successful study practices and behavior that can contribute to academic success. The student will meet with the Learning Specialist on a weekly or bi-weekly basis, to be determined by the Learning Specialist. 
  3. The student will be offered an individual or small group tutor. Attendance at tutor sessions is not mandatory but highly recommended and encouraged.

These procedures will be in place for the remainder of the applicable semester, regardless of future performance in the semester’s course work. All attendance data for meetings and tutoring will be provided to the Academic Progress Committee as part of its evaluation of the student’s performance

Requirements for resident status are on the Residency Classification site.

In Arizona, as in all other states, instruction fees at publicly supported universities are lower for residents than for nonresidents. Through the payment of taxes, Arizona residents contribute to the general fund of the state from which the legislature appropriates funds comprising the major source of support for Arizona's universities.

A student enrolling at The University of Arizona for the first time, or a student returning after an absence of one or more semesters, must provide information which will allow classification as either a resident or nonresident of Arizona for tuition purposes. For new students, this information is requested on the application for admission; for returning students, a domicile affidavit is provided with the application for readmission. Because international students (non-immigrants) are classified nonresidents of Arizona while enrolled, a domicile affidavit is not required.

For Residency Requirements see:

Residency Classification Office Modern Languages room 347

The University of Arizona
PO Box 210066
Tucson, AZ 85721-0066

Graduate and Professional Complete Withdrawal from the University

A complete withdrawal from the University is defined as leaving the University by dropping all classes after having paid registration fees. This option for graduate and professional students only applies to the Fall and Spring (regular) Semesters. During the regular semester, students are allowed seven days to complete the withdrawal process after initiating the procedure online through the Registrar's Office. Complete withdrawals cannot be initiated after the last day of classes of the semester and must be completed before the beginning of the final examination period. If a graduate or professional student withdraws from all classes before the end of the fourth week of the semester, all classes are deleted from the student's permanent record for the term. If the student withdraws from the University from the fifth week of classes and before the final exam period, the student will receive a grade of WC (withdrawal-complete) for each class processed in the complete withdrawal, regardless of whether the student is passing at the time of withdrawal. WC grades appear on the permanent record but are not included in the student's grade average.

Students should be aware that withdrawal from all courses might adversely affect their financial aid and visa status and their eligibility for fellowships, awards, scholarships, and graduate assistantships. For this reason, students are urged to consult with their advisors in their home departments prior to submitting the online withdrawal request. The Withdrawal from the University section in the Schedule of Classes provides detailed instructions, deadlines, and refund information.

Medical Withdrawal

Withdrawals filed before the first deadline at the end of the second week of classes (Fall and Spring Semesters), result in cancellation of registration in all courses. Since there is no record of enrollment, the Medical Withdrawal is unnecessary.

Medical withdrawal after the tuition refund deadline (after the fourth week of classes), should be initiated with the Campus Health Service. Adequate medical documentation from a licensed health care provider in support of the medical withdrawal must be submitted to Campus Health by the student. Procedures and instructions for completing a medical withdrawal may be obtained from the Campus Health Service.

A student requesting a retroactive medical withdrawal after the last day of classes must attach a signed Medical Withdrawal Form from the Campus Health Service to the petition for a retroactive withdrawal. Undergraduates must submit a General Petition to the University Petition Committee, while graduate students must submit a Graduate Petition to the Graduate College.

Exception: The University offers accelerated, professional and special degree programs that are sometimes supported by outside donors or organizations. Because of the nature of these programs, students may not be entitled to any refunds of tuition or fees, irrespective of the reason for the withdrawal. It is the student's responsibility to know the terms and conditions of such accelerated or special programs in which they are enrolled.

Note: Students who withdraw from the University for medical reasons and who are medically encumbered must have their readmission approved by the Campus Health Service.

PRINCIPLE I: The Safety and Welfare of the Patient and its owner(s) are prime concerns of the veterinary student and require that the student do that which, in the professional judgment of the student and supervisor, benefits the patient.

PRINCIPLE II: Competence Achievement of excellence is the goal of the veterinary student, while competence is the minimum essential for performance. The veterinary student knows the limits of his/her knowledge and skills and must restrict his/her activities accordingly.

PRINCIPLE III: Responsibility The veterinary student accepts responsibility for the consequences of his/her actions. In utilizing his/her knowledge and skills for the benefit of clients, patients, and colleagues, the student must communicate openly and honestly with clients, faculty, staff and student colleagues.

PRINCIPLE IV: Professional Relationships Collegiality is a tenet of all professional relationships and the veterinary student is encouraged to communicate in a professional manner.

PRINCIPLE V: Confidential Relationships Participation in patient care binds the student to a confidential relationship with clients and other care providers. As a provider of care, the student learns information that is private and personal to the client. To reveal such information, except when necessary for the care of the patient, is a violation of trust.

PRINCIPLE VI: Learning and Research Activity The veterinary student acknowledges that lifelong learning is essential to the development and maintenance of professional skills and judgment. This learning may encompass the critical assessment of the intellectual effort of others and/or the conscientious production of new scientific knowledge. Professional students accept the responsibility of continuing this learning process throughout their veterinary careers.

All members of the University of Arizona community have a responsibility to uphold and maintain an honest academic environment by following the University's Code of Academic Integrity. As a community of scholars, integrity should guide conduct and decisions related to academic work and all credit bearing classes, including traditional, non-traditional, and online courses. In light of the recent transition to online delivery of courses for Spring 2020, please review the Culture of Honesty for Remote Instruction, a compliment to the Code of Academic Integrity.

Student Responsibilities

Students are responsible for understanding and following the University of Arizona Code of Academic Integrity. Students engaging in academic dishonesty diminish their education and bring discredit to the academic community and the campus. Students should avoid situations likely to compromise academic integrity.

Faculty Responsibilities

Faculty members and instructors should foster an environment of honesty in their classes and notify students of their course policies related to academic integrity. Faculty and instructors should make reasonable efforts to avoid situations conducive to infractions of the University's Code of Academic Integrity.

In Class Dress Code:

We present our knowledge, clinical competence, concern for the feelings of people and their animals, and general professionalism through the way we act, speak, write, and dress. To ensure professionalism and address health and safety issues, a dress code is enforced for all students involved in on-campus classes.

  • All clothing should be appropriate (looks professional) and safe for the respective activities to be performed.
  • Clean and groomed hair (including beards and mustaches).
  • No strongly scented perfumes, colognes, and aftershaves.
  • Gym attire can be worn if there are no holes and looks professional.
  • Scrubs can be worn in class if needed.

Labs/Clinical Skills Dress Code:

• Students should wear protective footwear during all sessions.

  • Closed-toed shoes are required when working with animals and in all labs.
  • Students must wear adequately fitting closed-toed boots for sessions at the Campus Agricultural Center (CAC). In addition, you must be able to move freely and run if required. Please note, steel-toed shoes are NOT required.

• All students must adhere to the PPE requirements.

  • Lab Coats and Coveralls – dispensed from Student Services (Stallard) and returned at CAC, Hanley, and Stallard (cat card required)
  • Booties - available near the lockers and in the anatomy room.
  • Safety Goggles – Students can pick up their goggles in the anatomy room. Students will be responsible for storing and bringing their safety goggles to class. We also recommend placing a sticker or label on your goggles so you can identify which ones are yours.

Anesthesia & Surgery Course Dress Code:

  • Students should wear protective footwear during all sessions. Closed-toed, non-slip shoes are required when working with animals and in all labs.
  • When in the surgical setting, for the safety of the animals and students, all jewelry that cannot be secured underneath clothing should be removed.
  • All students must wear scrubs during the simulation and the surgical blocks in addition to the required PPE outlined below. The following items will be available to students at each site.
    • Simulations
      • Cloth Gown – This will be assigned at the beginning of the semester and is expected to be returned upon completion of the course. If the item cannot be returned, students will be required to pay a replacement fee.
      • Gloves
      • Mask
      • Surgical Caps
      • Eye Protection
    • Surgical Training Suite
      • Surgical Gowns
      • Mask
      • Surgical Caps
      • Gloves
      • Booties
      • Eye Protection
    • BLM
      • Coveralls - dispensed from Student Services (Stallard) and returned at CAC, Hanley, and Stallard (cat card required)
    • Mobile Unit
      • Gloves
      • Surgical Caps
      • Mask
      • Booties
      • Eye Protection

 

The University of Arizona’s College of Veterinary Medicine’s goals of promoting animal health and alleviating animal suffering is critical to the learning environment. In keeping with these goals, the College uses a variety of methods to provide students with essential skills and interactive learning experiences. In the Clinical Skills portion of the curriculum, students use mannequins, models, simulators, and audiovisual tools to learn and practice clinical skills. However, successful completion of the DVM program requires studies of living and non-living animals. Course laboratories and rotations may use cadavers or live animals to teach anatomy, animal handling, restraint, physical examination, or medical or surgical techniques. In all cases, animal use is critically reviewed and must be approved by the University of Arizona Institutional Animal Care and Use Committee (IACUC). The IACUC is comprised of veterinarians, scientists from multiple disciplines, non-scientists, and members of the general public with no affiliation to the University, in accord with applicable regulatory and accreditation standards.

Students may choose not to participate in activities that involve invasive procedures or conclude with euthanasia of animals solely for instructional purposes; this decision will not, in itself, impact the student’s grade. The instructor will attempt to identify an alternative method for the student to obtain the knowledge and skills. Regardless of the method, students are held to the same standards with respect to acquiring the knowledge and skills needed to pass the course.

Responsibilities of the Instructor

Submit an IACUC Protocol for instructional activities that require the use of live or dead vertebrate animals.

Justify the use of animals and the number and type of animals required to achieve learning objectives.

Assure that any procedure causing more than momentary pain or distress is done under appropriate anesthesia or analgesia.

Conduct a thorough alternative search to confirm there are no suitable non-animal alternatives or methods that would reduce the number of animals needed or refine the approach.

Assure that animal housing, husbandry, transportation, use, and veterinary care are consistent with all applicable regulatory and accreditation standards, such as the most recent editions of the Guide for the Care and Use of Laboratory Animals (National Research Council), the Guide for the Care and Use of Agricultural Animals in Research and Teaching (Federation of Animal Science Societies), and University of Arizona animal use policies. See the Institutional Animal Care and Use Committee Program (IACUC) website for further information.

Assure that all instructional personnel are appropriately trained and have completed all required IACUC Training and Occupational Health and Safety requirements.

Make the syllabus available to students before the start of the rotation or course and with sufficient detail that students and the instructor have time to identify reasonable alternatives to animal use should they be requested.

All courses, including those involving animal use, must be reviewed and approved by the College’s Curriculum Committee and by the Provost’s Office.

Responsibilities of the Student

Read the course or rotation syllabus as soon as it is made available.

Contact the course or rotation instructor as soon as possible – no later than the start of the rotation or course – if you think you may choose not to participate in an activity.
Work with the instructor to identify a suitable alternative that will permit you to achieve a level of understanding or skill acceptable to the instructor.

Avoid enrolling in elective courses that require certain types of animal use if you are opposed to that use.
Always treat animals humanely and with dignity.

Do not post photographs of any animals used in the teaching of courses or clinical rotations on social networking sites or otherwise make them available to the public.

Report concerns about animal welfare to the IACUC, University Attending Veterinarian, or UA Compliance Office if you are not comfortable discussing them with the instructor or Office of Academic Affairs. All concerns will be investigated.

The University’s whistleblower policy prevents retribution for reporting of animal welfare concerns.

If a suitable alternative to animal use does not exist or is not feasible, a student may opt out of an activity and not receive credit for the experience. However, all students must achieve the minimum level of knowledge and skill required to pass the rotation or course.

Responsibilities of the College

The Office of Academic Affairs will work with instructors to post course syllabi in a timely fashion.

The Associate Dean for Academic Affairs will mediate cases where an instructor and student cannot agree on a suitable alternative.

Questions about the Animal Use Policy should be addressed to the Office of Academic Affairs.

Social media offer opportunities to interact, build relationships and enhance interpersonal and professional connections. As members of the University of Arizona (hereafter “University” or “UA”) community, we must be aware of the ways social media content may affect our personal and professional reputation and credibility and the way others perceive the University. These guidelines govern students, staff, faculty and others affiliated with the College of Veterinary Medicine. The following guidelines have been established to protect your interests as well as the College of Veterinary Medicine’s interests when individuals use social media for either professional or personal purposes.

CVM PHOTO POLICY

This policy refers to live animals and cadavers, not simulation animals. No pictures depicting invasive procedures on animals during a lab on university property or with CVM faculty are to be shared by students via social media or other channels. While such procedures are necessary for veterinary medical education and animal health, conditions can be misconstrued and cause unintended harm to the student, staff, or faculty member in the photo(s).  

Photos detailing animal procedures from personal veterinary medicine experiences off-campus/University property and not under the instruction of CVM faculty can be shared. Always evaluate an animal's condition, expression, and posture before posting. 

Please respect the privacy of your fellow classmates and check in with them as to their comfort level with your future postings. 

UA External Relations has established more extensive guidelines for those who use social media to represent their colleges and departments.

 

1. PROTECT YOURSELF:

a. Use appropriate privacy settings to reduce the chances that your personal information and the content you post are accessible to unintended audiences.

b. Consider the safety risks of tagging your location.

c. Remember that the Internet archives almost everything; therefore, even deleted postings can be searched and may be required to be saved and retrieved under certain circumstances.

d. Review and comply with the user agreements of the social media you use, with particular attention to directives that prohibit harassment, threats of violence, discriminatory statements, and personal slurs or attacks.

e. Regularly monitor social media sites to ensure that others have not included you in images that display unprofessional conduct. If you discover such images, make reasonable efforts to remove them. Typing your name into a search engine (“Googling yourself”) is an easy way to see
what others can see about you.

f. Consider the impression that may be created when posting content frequently during the work or school day.

2. PROTECT THE PRIVACY OF OTHERS:

a. Use sound judgment when using social media to forge connections with members of the UA community. It is generally best to connect with students on sites such as Facebook only after they are no longer members of your class or under your direct supervision. Likewise, consider the potential impact of having access to personal information about your employees through certain social media venues.

b. If you wish to communicate professional content through Facebook, Instagram, and other platforms, consider creating a professional page or a fan page rather than asking individuals to link to your personal account.

c. It is never appropriate to use social media to engage in personal communications with individuals with whom you are currently involved in a healthcare provider-patient relationship. Unless specifically permitted by a research sponsor, it is never appropriate to use social media to engage in personal communication with individuals who are in a researcher-patient or researcher-research subject relationship or who are being recruited to participate in research.

d. Ensure that student privacy rights are protected as required by the Family Educational Rights and Privacy Act (FERPA). Do not describe student behavior, report grades, or provide personally identifiable information.

e. In order to protect the privacy rights of patients and research subjects as required by state or federal privacy laws, do not discuss or describe patients or research subjects or share content that might be personally identifiable.

f. Protect confidential or personal information you may have acquired as part of your work as a University employee and abide by University policies regarding confidentiality of personnel information.

g. Request permission before posting photos of work/student friends or colleagues.

3. PROTECT THE UNIVERSITY’S ASSETS AND REPUTATION:

a. While you have rights of free expression as a private citizen, remember that others may also view you as a member of the UA community. Before posting social media content, consider the impact it may have on the University’s reputation.

b. When your online posting suggests that you are affiliated with the UA, include a statement that the content of your posting reflects only your personal views and not those of the UA, its colleges or affiliates.

c. Adhere to all University policies regarding the use of computers and other technology.

d. Remember that state law prohibits University employees from using their UA affiliation to influence electoral and legislative outcomes. If you use social media to express a political position, make sure that you do so as a private citizen rather than as a UA representative. Failure to make this distinction may violate state law and trigger a host of consequences for the University if the comments are deemed to be lobbying under federal and state statutes. See the University’s Political Activity Fact Sheet for more information.

e. Use a personal email address to register on social networks, blogs or other online tools utilized for personal use.

f. Respect intellectual property rights, including copyrights, trademarks, trade names and trade secrets, of others and of the University. Always give other people proper credit for their work, and make sure you have the right to use something with attribution before you publish.

The University of Arizona is committed to creating and maintaining an environment free of discrimination. In support of this commitment, the University prohibits discrimination, including harassment and retaliation, based on a protected classification, including race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. The University encourages anyone who believes he or she has been the subject of discrimination to report the matter immediately as described in the section below, “Reporting
Discrimination, Harassment, or Retaliation.” All members of the University community are responsible for participating in creating a campus environment free from all forms of prohibited discrimination and for cooperating with University officials who investigate allegations of policy violations.

University Obligations

The University will take prompt and appropriate action to (a) thoroughly investigate complaints of discrimination described in this policy; and (b) prevent, correct and, if necessary, discipline individuals who engage in behavior that violates this policy in accordance with existing University policies.

Applicability and Enforcement of Policy

This policy applies to:

  • All University employees in all aspects of their employment relationship with the University;
  • All University students in all aspects of their participation in the University’s educational programs and activities;
  • All University applicants, whether for employment or for admission to educational or University- sponsored programs, activities, or facilities;
  • All persons or groups participating in or accessing University-sponsored programs, activities, or facilities; and
  • All vendors or contractors in all aspects of their relationship with the University. Enforcement of this policy is subject to constitutional protections related to freedom of speech, association, and the press.

Prohibited Discrimination, Including Harassment and Retaliation Discrimination

"Discrimination" occurs when an individual, or group of individuals, is treated adversely because they
belong to a classification of individuals that is protected from discrimination by a federal or state statute or University policy as set forth above. The failure to provide reasonable accommodations required by law or University policy based on disability or religious practice may constitute discrimination.

Harassment

"Harassment" is a specific form of discrimination. It is unwelcome behavior, based on a protected classification, that a reasonable person would perceive to be sufficiently severe or pervasive to create an intimidating, hostile, or offensive environment for academic pursuits, employment, or participation in University-sponsored activities.

Additionally, "Sexual Harassment," whether between individuals of the same or different sex, includes unwelcome conduct of a sexual nature that is made, either explicitly or implicitly, a condition of an individual’s education, employment, or participation in a University program or activity, and/or when the submission to or rejection of such conduct is a factor in decisions affecting that individual’s education, employment, or participation in University-sponsored activities.

Harassing conduct may take many forms, including verbal acts and name calling, as well as nonverbal behavior, such as graphic, electronic, and written statements, or conduct that is physically offensive, harmful, or threatening.

Retaliation

"Retaliation" occurs when an adverse action is taken against an individual for engaging in protected activity. Protected activity consists of (a) opposing conduct reasonably believed to constitute discrimination, including harassment, which violates a nondiscrimination statute or which University policy prohibits; (b) filing a complaint about such practice; or (c) testifying, assisting, or participating in any manner in an investigation or other proceeding related to a discrimination complaint. Adverse actions that are reasonably likely to deter a complaining individual or others from engaging in protected activity are prohibited.

Supervisory Responsibilities to Prevent and Report Discrimination, Harassment, and Retaliation

Employees or agents of the University who (a) supervise other employees, graduate or undergraduate students, contractors, or agents; (b) teach or advise students or groups; or (c) have management authority related to a University-sponsored program or activity are required to:

  • Engage in appropriate measures to prevent violations of this policy; and
  • Upon receiving a report or having a reasonable basis to suspect that potential discrimination, harassment, or retaliation has occurred or is occurring, promptly notify and provide all available information and documentation either to the Dean of Students Office if the alleged policy violator is a student, or to the Office of Institutional Equity for all other matters.

The Dean of Students Office will promptly notify the Office of Institutional Equity of all reports of potential discrimination, harassment, or retaliation that it receives.

Reporting Discrimination, Harassment, or Retaliation Reporting Complaints to University Offices

An individual who believes that he or she has been subjected to discrimination, harassment, or
retaliation in violation of this policy should report the matter immediately as set forth below to obtain information about resolving concerns, including complaint-filing options and procedures, and to enable the University to take prompt remedial action. If the alleged policy violator is a University student, the individual who has been the subject of discrimination, harassment, or retaliation in violation of this policy should contact:

Dean of Students

Dean of Students Office Robert L Nugent Building 1212

E. University Blvd PO Box 210040
Tucson, AZ 85721-0040
(520) 621-7057
dos-deanofstudents@email.arizona.edu

For all other instances, the recipient of the alleged conduct should contact:

Director for Equity Compliance
Office of Institutional Equity
University Services Building, Room 113
P.O. Box 21058 Tucson, AZ 85721-0158 (520) 621-9449
equity@email.arizona.edu

If the alleged policy violator is employed by the Dean of Students Office or the Office of Institutional Equity, then the individual who has been the subject of discrimination, harassment, or retaliation in violation of this policy may contact the Division of Human Resources.

Good Faith Allegations

Because of the nature of discrimination, harassment, or retaliation complaints, allegations often cannot be substantiated by direct evidence other than the complaining individual’s own statement. Lack of corroborating evidence should not discourage individuals from seeking relief under this policy. No adverse action will be taken against an individual who makes a good faith allegation of discrimination, harassment, or retaliation under this policy, even if an investigation fails to substantiate the allegation. However, individuals who make dishonest statements or make statements with willful disregard for the truth during an investigation or enforcement procedure under this policy may be subject to disciplinary action in accordance with existing University policies.

Anonymous Inquiries and Complaints

Members of the University community may contact the Office of Institutional Equity or the Dean of Students Office at any time to ask questions about discrimination, harassment, retaliation, or complaint- filing procedures and may provide information without disclosing their names. This provision does not relieve managers, supervisors, instructors, or advisors of their responsibility to promptly report under this policy.

Reporting Complaints to Outside Agencies

University employees and students have the right to file discrimination, harassment, and/or retaliation complaints with outside agencies as well as with the University’s Office of Institutional Equity or the Dean of Students Office. If an individual files a complaint with an external agency, the filing will not affect the University’s investigation concerning the same or similar events.

Consequences of Policy Violations

Members of the University community who violate this policy will be subject to disciplinary action that could include reprimand, demotion, denial of promotion, termination from employment or from educational programs, or other appropriate administrative action.

Affiliated Entities

University employees or students who work or study at a worksite or program of an institution with which the University has entered into an Affiliation Agreement (Affiliate) are subject to this policy while at such worksite or participating in such program. Similarly, Affiliates are obligated under agreements with the University to comply with all applicable state and federal statutes and regulations regarding equal employment opportunity and nondiscrimination. If a University employee or student believes that he or she has been subjected to discrimination, harassment, or retaliation while working at or participating in a program of an Affiliate in violation of this policy, he or she should contact the Office of Institutional Equity or the Dean of Students Office in accordance with the reporting provisions of this policy.

Confidentiality

Employees of the Office of Institutional Equity, employees of the Dean of Students Office, and all responsible administrators who receive reports of discrimination, harassment, or retaliation shall maintain the confidentiality of the information they receive, except where disclosure is required by law or is necessary to facilitate legitimate University processes, including the investigation and resolution of discrimination, harassment, or retaliation allegations.

FAQS

Does the University provide training related to this policy?

Where can I find other resources and materials related to this policy?

Who should I contact to ask questions about the policy or about a possible policy violation?

  • Please contact the Office of Institutional Equity at (520) 621-9449 with questions, to report a possible policy violation, or to find out more about complaint-filing options and processes. You can also find answers to some questions and guidance on reporting at http://equity.arizona.edu.

Do student workers have to take the "Preventing Discrimination and Harassment" training for employees?

  • Yes. Student workers are required to complete this online training.

In an increasingly global and highly interconnected world, infectious diseases like COVID-19 and influenza can rapidly spread causing widespread illness and death. In the event of a pandemic or other health crisis, the College of Veterinary Medicine will take measures to protect its students, faculty, professional staff, and their families from potential exposure to disease. One such measure is social distancing.

POLICY

In the event of an outbreak of a highly infectious and/or deadly disease, including a pandemic, the College will enact its Social Distancing Policy in an attempt to limit the spread of disease through human to human, human to animal contact. Actions to minimize contact between infected and healthy individuals will range from the use of sick time, limitation or cancellation of events or localized closing, class dismissal and suspension of all services and operations. The Dean will determine which level of social distancing is needed to protect members of the CVM community in consultation with the main campus leadership and resources.

Social distancing measures may include:

  • Maintaining a personal distance between oneself and a person showing symptoms of illness.
  • Recommended minimum distance is six feet. Personal contact can be further minimized by avoiding shaking hands and by scheduling meetings via the phone or web platforms such as Zoom.
  • Maintaining significant personal distance from students and coworkers via the use of sick time when you are experiencing symptoms of illness.
  • Limiting public events.
  • Cancelling public events
  • Suspending all but critical operations.

PROCEDURES

In the event of a pandemic or other health emergency, the Dean, in consultation with other University leadership as needed, will determine the appropriate level of social distancing measures to employ.

Federal, state, and local governing authorities may provide guidance in making the determination, and those authorities are likely to follow Center for Disease Control (CDC) and World Health Organization (WHO) guidelines.
Decisions regarding social distancing for an outbreak of influenza or other highly contagious disease will be guided by such factors as the epidemiology of the disease, its response (if any) to anti-viral or other medications, the availability of effective medications, specific at-risk groups, proximity of confirmed infection to a particular locale, and other factors.

All University of Arizona students have agreed to abide by the standards for behavior set forth by the Arizona Board of Regents. The Student Code of Conduct is in place to create a safe, healthy, and responsible environment that allows UA students, faculty, and staff to be successful in their daily endeavors and to achieve long term goals.

The Dean of Students Office is committed to our community’s success. Our staff addresses potential Student Code of Conduct violations (Section F, Prohibited Conduct) by:

  • • Alerting the student(s) involved that we are aware of the potential violation
  • • Giving the student(s) the opportunity to respond to the allegations
  • • Determining if it is more likely than not that a violation(s) occurred

The Student Code of Conduct Process flowchart provides additional information.

Students found responsible for violations will be assigned sanctions (Student Code of Conduct, Section G. Sanctions) that are intended to be educational in nature, protective of the community, and relevant to the case.

Disciplinary records are considered part of students’ education record. Disciplinary records stay on file with the Dean of Students Office for 5 years, or until graduation, with the exception of suspension and expulsion, which are permanently kept on file.

Sanctions for a first time violation of the Student Code of Conduct typically include a monetary sanction, parental notification for drugs or alcohol (students under the age of 21), an educational course such as Personal Responsibility, personal reflection or community service, and deferred eviction for our students living on campus. Severe offense such as threats, harm, or sexual misconduct often result in suspension and expulsion.

Filing a Student Code of Conduct Complaint

If you believe a student has violated the Student Code of Conduct and would like to file a complaint, please complete this online form or call (520) 621-7057.

Here are a few general guidelines to consider as we continue to experience in-person academic sessions together:

  • All comments and discussions should be respectful of the instructor and fellow students; dialogue and disagreements are fine, but personal attacks are not.
  • Participation: In small groups, it is expected that you contribute to the discussion. Additionally, share the responsibility of the group moderator so that everyone has a chance to moderate.
  • The UA CVM Curriculum is designed for constant participation. However, be mindful when others are speaking and do not interrupt the instructor or fellow students.
  • Food and beverages are not permitted within laboratory settings (i.e., histology, clinical skills, and anatomy). Please place beverages in closed containers on beverage carts outside these settings and food in your locker/student lounge. Food and beverages are permitted within CLS unless a faculty/staff member requests that you do not bring these items into class for specific health reasons. Students who bring food/beverages into CLS must clean up after themselves and be mindful of the potential impact that strong-smelling foods (e.g., sardines, brussel sprouts, onions) may have on the environment and peer learning.
  • Due to the safety and security of our furry friends, clients, and the respect for all our surgical sites, student cell phones will not be permitted during these sessions. If a student brings their cell phone into the surgical site, they may be asked to leave, forfeiting their experience and grade for the day. Repeated violations may result in the immediate failure of the course.
  • If students need to be excused from a part of an activity, they must notify the instructor before the session begins as a reminder. All absences will continue to adhere to the attendance policy. o Attendance and assessments must be taken at the designated time with the student present in class when in person unless excused in advance.
  • Masks are mandatory in high-density indoor areas where social distancing of 3-feet cannot be maintained. Therefore, students must wear a mask in indoor classrooms and laboratories that covers their nose and mouth completely. Please visit the CDC Guide to Masks for more information on face coverings.
    • Collaborative Learning Spaces (CLS)
    • Clinical Skills 101 & 116
    • Microscopy
    • Anatomy
    • CAC (Learning Center, Debrief Rooms, Sims, etc.)
    • HSIB

We have provided students with 30-minute breaks between courses to provide them with ample time to retrieve snacks and beverages, use the restroom, use their cell phone or laptop to tend to non-curricular activities, etc.

There are many cases where the academic spaces are reserved back-to-back. We ask that you please do not assemble within the areas before and after sessions as faculty and staff need time to prepare the room for their activities. If a faculty or staff member asks you to leave due to a scheduled session or meeting, please be professional and courteous and leave the room. Please feel free to visit the student lounge or reserve a space in Stallard if you require a space between sessions.

With the implementation of tools such as Zoom, Microsoft Teams, etc., students are not permitted to record or stream any course content at any time without permission from the instructor in advance. It is expected that students do not share questions within their TBL sessions with peers as groups may meet to discuss them on separate dates. Assessments will remain as closed book/resources, whether in person or remote unless instructors specify otherwise. Please refer to the Code of Academic Integrity.

Absence from an Exam

Attendance is required for all students as they must participate in the examination as scheduled.

If a student is unable to attend the exam, the student should contact the Student Affairs team (cvm-studentaffairs@email.arizona.edu) immediately, or as soon as reasonably feasible to alert them of the issue. Alerting the Student Affairs team of the absence doesn't make the absence automatically excusable. Students must follow the established process through Vet Med Hub to seek an excused absence. An unapproved absence for a scheduled examination is grounds for a penalty grade of zero points, and a retest will not be given. Students can appeal their unexcused absence through the Assistant Dean for Student Affairs.

If the absence is due to a health concern, the student must provide documentation from their health provider dated within 24-hours before but no later than the exam date. If necessary, additional documentation may be required.

The student will be contacted by the Academic Programs team upon the approval of the absence to schedule the missed exam upon return. The exam session must be scheduled within a week of the exam unless additional permission has been granted. The instructor holds the right to use an alternative format for the assessment of the examination content.

Late Attendance – If a student arrives late to an exam session, they must complete the assessment within the remaining allotted time. Students that miss the individual component of an exam will not be allowed to take the team component of the exam. Students can appeal their unexcused absence through the Assistant Dean for Student Affairs.

Exam Session Guidelines

  1. Students must plan to arrive early and place all of their personal belongings, including cell phones, within their locker.
  2. Students are required to bring a laptop, and it is recommended they charge it prior or bring a charging cord unless stated otherwise by the instructor.
    1. Emergency Laptop Policy
  3. Food and drink cannot be within the classroom during an exam session as it can distract others.
  4. If scrap paper is allowed during the exam, it will be provided by the proctors. You are not allowed to write on (not even your name) the scrap paper until the exam officially begins. If there is a clear individual and team portion to the exam, all scrap paper will be collected after the individual portion of the exam. If allowed, the scrap paper will be redistributed for the team portion of the exam.
  5. Students should not congregate in the halls while testing may be in progress for others, and we ask that you please wait in the Student Lounge or Stallard. During breaks, there should be no conversations about the exam.

Students will be provided with proper Personal Protective Equipment (PPE) when participating in course curricular activities at the following facilities.

  • Oro Valley Campus
  • Campus Agricultural Center
  • Health Science Campus

Specific PPE requirements can be found on VetMed Hub within each course.

If a student chooses to participate in an activity outside of curriculum events, such as a club event or volunteering, that requires the use of PPE, the student will need to provide their own.

Students may choose the coveralls they are most comfortable to work in, but we have provided some examples below for reference.

FIRE ALARM POLICY for BUILDING OCCUPANTS BUILDING

#506 – 1580 E. HANLEY BLVD. ORO VALLEY, AZ.

In the event of a fire or fire alarm, The University of Arizona requires all occupants of university buildings to NOTIFY appropriate groups of the fire and EVACUATE the building.

NOTIFICATION PROCEDURE

If you discover a fire, or if you smell or see smoke:

❑ Activate the building's fire alarm by pulling a manual fire alarm station. These devices are located at all stairwell doors and exits from the building and call 911.

❑ Follow the evacuation procedures outlined below.

EVACUATION PROCEDURE

If you hear the fire alarm sirens or see the fire alarm strobes flashing:

❑ Evacuate the building immediately via closest exit or stairs. DO NOT USE THE ELEVATORS. If you are working in a laboratory, as quickly as possible, shut down any lab procedures involving heated reactions before you leave. As you leave your work area, close all doors, including any that have been propped open.

❑ Move away from the building so you are not between it and where the fire department will respond. All building occupants that exit the building must congregate in one of the evacuation points outlined.

EvacuationProcedure.pdf

EvacuationProcedure.pdf

view | download 347.14 KB

 

Report any details of the fire to the University of Arizona Police Department (621-8273) after evacuating. State that you are calling about the BUILDING #506.

❑ Remain outside the building, at the designated evacuation points, until Oro Valley Police Department & Golder Ranch Fire Department personnel give the "ALL CLEAR." ONLY PEOPLE LOCATED AT THE DESIGNATED EVACUATION POINTS WILL BE NOTIFIED WHEN THE BUILDING MAY BE RE-OCCUPIED. If you evacuate to another location, you may not receive the "ALL CLEAR" notice.

It is very important that you NEVER ENTER A BUILDING IF YOU HEAR THE FIRE ALARM SIREN OR SEE THE
FIRE ALARM STROBES FLASHING. A fire or other emergency could be in progress and you may be putting yourself in danger.

It is even more important that you NEVER RE-ENTER A BUILDING YOU HAVE EVACUATED UNTIL YOU HAVE HEARD THE "ALL CLEAR". Both Oro Valley Police Department & Golder Ranch Fire Department will silence the fire alarm sirens when they arrive at a building so they can communicate over their radios. Just because you may hear the fire alarm siren turn off doesn't mean the building can be re-entered. Wait at the designated evacuation point for notice from Oro Valley Police Department and the Golder Ranch Fire Department, that you can go back into the building.

The quickest and easiest way to obtain professional help for any type of emergency, anytime day or night, is to phone:

9-1-1

Dialing 9-1-1 from any university land line phone will directly connect you with University Police. If calling from a cell phone, you will get the local emergency telephone system. Identify the location as "The University of Arizona" and you will immediately be connected to UAPD.

  • When calling to report an emergency, stay calm, identify yourself, and carefully explain the problem and location to the dispatcher. Remain on the phone until the dispatcher tells you to hang up. If you cannot stay on the line, tell the dispatcher that you must leave and where you can be reached.

Keep Yourself Calm – Keep Others Calm

Major Incident: Immediate Emergency Procedures

  • Call 911 for Emergency Response.
  • Do what is necessary to protect life and health.
  • Attend to injured or contaminated persons and remove them from danger.
  • Alert people to evacuate the area.
  • Close doors to the affected area.
  • Have a person knowledgeable of incident and area assist emergency personnel.
  • During normal operating hours employees should notify their supervisor of the emergency and begin to take the appropriate action warranted by the situation as outlined in the following pages.
  • Emergency "blue light" phones are located throughout the campus with direct access to University Police. Look for blue location lights.

When an active shooter is in your vicinity, quickly determine the most reasonable way to protect your own life. Students, employees and visitors are likely to follow the directions of instructors, supervisors and administrators during an active shooter situation. (Download a poster with steps to follow in case of an Active Shooter/Armed Individual here.)

WATCH UAPD's "What to Do in an Active Shooter Situation: Run, Hide, Fight" video.

Evacuate

  • Have Ban escape route and plan in mind
  • Leave your belongings behind (take keys and phones only if it doesn’t delay your escape)
  • Keep your hands visible

Hide

  • Hide in an area out of the active shooter’s view
  • Block entry to your hiding place and lock the doors if possible

Take action

  • As a last resort and only when your life is in danger
  • Attempt to incapacitate the active shooter
  • Act with physical aggression and throw items at the shooter

Call 911 when it is safe to do so

How to respond when law enforcement arrives.

  • Remain calm and follow instructions from officers
  • Immediately raise hands and spread fingers when instructed by officers
  • Keep hands visible at all times
  • Avoid making quick movements toward officers such as attempting to go to them for safety
  • Avoid pointing, screaming or yelling
  • Don’t stop to ask officers for help or direction when evacuating; proceed in the direction from which offers are entering the building/area of toward the location designated by officers

Information you should provide to law enforcement and 911.

  • Location of the active shooter/s
  • Number of shooters
  • Physical description of the shooter/s
  • Number and type of weapons possessed by the shooter/s
  • Number of potential victims and their locations at the incident scene

Recognizing signs of potential workplace violence

An active shooter may be a current or former employee or student. If you believe an employee/student is an immediate threat or exhibits potentially violent behavior, call Human Resources at 520-621-3662 if the individual is an employee. Call the Dean of Student office at 520-621-7057 if the individual is a student. If the individual is not affiliated with the University, call 911.

Indications of potentially violent behavior may include:

  • Increased use of alcohol and/or drugs
  • Unexplained increase in absenteeism and/or vague physical complaints
  • Depression/withdrawal
  • Increased severe mood swings and noticeably unstable or emotional responses
  • Increasing mentions of problems at home, school or work
  • Increase in unsolicited comments about violence, firearms and other dangerous weapons and violent crime

Notes and Precautions
It is possible, although highly unlikely, that a staff member may someday receive a threatening telephone call, letter, or e-mail, or might receive a suspicious parcel or discover a suspicious item somewhere on campus. A suspicious item is defined as anything that is out of place and cannot be accounted for or any item suspected of being an explosive device.

Telephone Threat

  • Remain calm. Do not hang up! Listen carefully.
  • Try to keep the caller calm and talking so that you can gather more information. Write down all information (see Bomb Threat Checklist below)

Bomb Threat Checklist

  • Attempt to find out why the caller is upset.
  • Note any characteristics about the call and caller:
    • Time of the call
    • Age and sex of the caller
    • Emotional state
    • Background noises
    • Speech pattern, accent
  •  Identify the type of threat and note any details offered:
    • When is the bomb going to explode?
    • What does it look like?
    • Where is the bomb located?
    • What kind of device is it?
  • Immediately after the call ends press *57 and follow the recorded instructions. Then notify University Police (9-1-1) and supply them with the information obtained.

Written Threat

  • If the threat is received by mail, do not further handle the letter, envelope, or package.
  • If the threat is received by e-mail, save the entire e-mail message, including any attachments and print out a copy for police.
  • Call University police at 9-1-1, and notify your supervisor.

Suspicious Parcel, Mail, Etc.

  • Letter and Parcel Bomb Recognition Clues:
    • Foreign mail, air mail and special delivery
    • No return address
    • Restrictive markings such as "confidential," "personal," etc.
    • Excessive postage, multiple stamps
    • Excessive weight, rigid envelope
    • Lopsided or uneven envelope
    • Handwritten or poorly typed address
    • Protruding wires or tinfoil
    • Incorrect titles or titles with no name, misspelled words
    • Excessive securing material (i.e., tape, string)
    • Oily stains or residues
    • Mysterious delivery
    • Shows a city or state in the postmark that does not match the return address
  • Do not handle! Keep anyone from going near it.
  • Leave the area, notify your supervisor and call University Police (9-1-1).
  • If an evacuation is warranted, University Police will activate the building fire alarm.
  • Evacuate the building by walking to the nearest exit and calmly direct others to do the same. Once outside, move to a clear area at least 150 feet from the affected building. Keep walkways and roads clear for emergency responders.
  • Do not re-enter the building until advised by emergency response personnel, even if the alarms have ceased.

Report Call Immediately to UAPD (9-1-1)

Notes and Precautions

It is possible, although highly unlikely, that a staff member may someday receive a suspicious parcel or letter. Biological or chemical threats targeting individuals or departments can frequently be controlled by screening of materials and by following the procedures listed below. University Police and responding Public Safety agencies have plans in place to deal with these types of threats. Following the procedures below will activate those plans and promote the highest level of safety while minimizing the disruption associated with these incidents.

  • Mail and package delivery to each department should be screened for suspicious letters and/or packages. Common features of threat letters/packages are:
    • No return address
    • Hand written or poorly typed address
    • Misspelling of common words
    • Restrictive markings such as "Confidential," "Personal," etc.
    • Incorrect titles or titles with no name
    • Shows a city or state in the postmark that does not match the return address
    • Excessive or foreign postage
    • Oily stains, discoloration or odor
    • Protruding wires or aluminum foil
    • Excessive weight and/or feel of a powdery or foreign substance
  • Suspicious letters and packages should not be opened and should not be handled any more than is absolutely necessary. If there is nothing leaking from the suspicious item leave it alone and call University Police at 9-1-1.
  • If you open a letter/package that claims to have contaminated you, but there is no substance seen or felt in the envelope or on the letter, chances are that you have not been contaminated. Call University police at 9-1-1 and tell them exactly what you have done and what information you have in regard to the threatening letter. They will dispatch the appropriate personnel to your location to follow-up on your possible exposure and to document what has taken place. DO NOT handle the suspicious item anymore and DO NOT let anyone else handle the item.
  • If you open a letter/package that claims to have contaminated you and there is some sort of foreign substance in the envelope or package:
    • Place the letter back into the envelope/package, close it back up, or cover the letter and substance with anything (cloth, paper, etc.). Do not remove this cover.
    • Alert others in the area to leave.
    • Wash all exposed skin with soap and water.
    • If your clothes are covered with a significant amount of the substance, carefully remove the contaminated clothing and, if possible, place into a plastic bag.
    • Call University Police at 9-1-1 to report the situation and tell the dispatcher you have opened the envelope/package, there is a substance inside, and what you have done up to that point.
  • Police and Risk Management responders can evaluate the risk to those in the room at the time of potential exposure as well as any impact on the remainder of the building. Based upon that risk assessment, further emergency measures may be implemented as necessary. If the risk is found to be minimal, other areas of the facility will not be disrupted and any necessary actions to return the area involved to normal activity will begin as soon as possible.

 

Notes and Precautions

The range and quantity of hazardous substances used in laboratories require preplanning to respond safely to chemical spills. Only knowledgeable and experienced personnel should do the cleanup of a chemical spill. Spill kits with instructions, absorbents, reactants, and protective equipment should be available to clean up minor spills. A minor chemical spill is one that the laboratory staff is capable of handling safely without the assistance of safety and emergency personnel. All other chemical spills are considered major. Contact Risk Management Services (621-1790) to ensure proper procedures are being taken to clean up the spill.

Major Chemical Spill

  • If the situation is life or health-threatening or you are unsure, immediately evacuate the laboratory, floor, or building (whatever is appropriate), shut doors to the area and alert those in the vicinity to do the same. If necessary, pull the nearest fire alarm and evacuate the building.
  • From a remote location, immediately call the University Police Department by dialing 911.
  • Have person knowledgeable of incident and laboratory assist emergency personnel.

Minor Chemical Spill

  • If the situation is not health-threatening and trained people and proper clean-up equipment are on hand, you may clean-up the spill and dispose of waste materials properly.
  • However, even under seemingly innocuous conditions, it is recommended that RMS be consulted to be sure that the right steps are being taken to clean-up the spill.

Major Toxic or Flammable Gas Leak

  • If the situation is life or health-threatening or you are unsure, immediately evacuate the laboratory, shut doors to the area and alert those in the vicinity to do the same.
  • Pull the nearest fire alarm to evacuate the building and notify emergency response personnel.
  • Remain at a distance of at least 200 feet from the building, wait for emergency response personnel and provide them with any details you may know about the problem.
  • If you are a supervisor, try to account for your employees and report any missing persons to the emergency personnel at the scene.
  • Do not re-enter the building until directed to do so by emergency response personnel.

Minor Toxic or Flammable Gas Leak

  • If the situation is not health-threatening, place the leaking cylinder in a fume hood, close the sash and open windows if possible to ventilate the area.
  • Notify RMS immediately by calling 621-1790.

Mercury Spill

  • Notify RMS immediately by calling 621-1790. RMS has a vacuum specifically designed for mercury use. The vacuum collects mercury droplets and captures mercury vapor.
  • Isolate the spill. Restrict foot traffic in the area. Protect sinks and floor drains from contamination.
  • Do not put sulfur on the spill. It hinders clean-up and makes ultimate disposal difficult and more expensive.

Unusual or Out-of-Place Odor

  • Call RMS at 621-1790 to report the odor. RMS provides guidance or investigates the odor if necessary.

Medical and First Aid

  1. In case of serious injury or illness on campus, immediately call University Police at 9-1-1, or use emergency phone. Do not move a seriously injured person unless they are in further danger. Give your name, describe the nature of the problem and the location of the victim. University Dispatchers will notify Emergency Response Personnel. Police Officers are trained in CPR and First Aid.
  2. Quickly perform these four steps:
    1. Determine welfare of victim by asking, "Are you okay," and "What is wrong?
    2. If victim is unconscious, check pulse and breathing and give CPR or artificial respiration if necessary.
    3. Control serious bleeding by direct pressure and elevation of the wound.
    4. Keep victim still and comfortable; have them lie down if necessary.
  3. For minor injuries or minor medical urgencies, employees should report to Campus Health Services if the injury or illness is minor but medical care is required. Employees may go to their private physician but they must let them know if the injury or illness is work-related. Supervisors must ensure that they or a co-worker accompany the injured or ill person to the medical care facility.

First Aid Instructions

Mouth to Mouth Rescue Breathing:

  • Place victim on side and remove foreign matter from mouth with finger.
  • Place victim on back. Tilt victim's head back to open airway. Close victim's nostrils with fingers. Exhale until victim's chest expands. Repeat every 1-2 seconds after chest deflates. Keep trying until help arrives. If unable to give breath, check victim for airway obstruction. The American Red Cross conducts CPR classes for a minimal charge. Call 318-6740 for details.

Severe Bleeding and Wounds:

  • Apply direct pressure on wound.
  • Use clean cloth or hand.
  • Elevate body part.
  • Apply pressure to blood vessel if necessary. Add more cloth if blood soaks through. Never remove bandage once applied.
  • Keep pressure on wound until help arrives.
  • Use tourniquet ONLY as a last resort.

Fainting, Unconsciousness and Shock:

  • Have victim lie down and rest.
  • Keep victim comfortable, not hot or cold.
  • Place victim on side if unconscious.
  • Ask or look for emergency medical I.D. and provide to emergency medical personnel.
  • Treat other injuries as necessary.

Burns, Thermal & Chemical:

  • Immerse burned area in cold water.
  • Flood chemical burn with cool water for 15 minutes.
  • Cover burn with dry bandage.
  • Keep victim quiet and comfortable.

Poisoning and Overdose:

  • Determine what substance is involved and how taken.
  • Call Poison Control Center at 626-6016 or 1-800-222-1222.
  • Stay with victim and assist as directed by Poison Control

Fractures and Sprains:

  • Keep the victim still
  • Keep injured area immobile

Choking and Airway Obstruction:

  • If victim is coughing, or able to speak, stand by and allow victim to cough object up.
  • If unconscious, check victim's mouth and clear of foreign matter.
  • Give abdominal thrusts (Heimlich Maneuver).
  • Continue thrusts until airway cleared.

Specific Emergency Procedures:

The University of Arizona has a maintained infrastructure of utilities that is generally uninterrupted. However emergencies such as electric power failure, natural gas leaks, and plumbing failure do occur. During these emergency situations, remaining calm and following the listed procedures will help minimize the disruption to everyday activities.

Power Outage

  • Remain calm.
  • If possible, call Facilities Management at 621-3000.
  • If you are in an unlighted area, proceed cautiously to an area that has lighting. Provide assistance to others in your area that may be unfamiliar with the space.
  • If instructed to evacuate, proceed cautiously to the nearest exit.

Note: Major campus buildings are equipped with an emergency light system that within 10 seconds of electrical failure will provide enough illumination in main corridors and stairways for safe exiting.

Elevator Failure

  • All campus elevators are equipped with emergency phones connected directly to University Police. If you are trapped in an elevator, contact University Police via the emergency phone. If you discover an emergency (i.e., trapped occupants) involving an elevator, phone University Police immediately (9-1-1).

Serious Gas Leak

  • Cease all operations and immediately vacate the area.
  • Do not turn on or off any electrical appliances, lights, etc.
  • From a distant phone immediately call University Police at 9-1-1 and Facilities Management at 621-3000.

Plumbing Failure/ Flooding

  • Call Facilities Management at 621-3000 immediately, tell respondent of the exact location and severity of leak.
  • If there are electrical appliances and outlets near the leak, use extreme caution.
  • If there is any possible danger, evacuate the area.
  • If you know the source of the water and can safely stop it (i.e. unclog the drain, turn off the water, etc.) do so cautiously.
  • Be prepared to assist as directed in protecting objects that are in jeopardy. Take only essential steps to avoid or reduce immediate water damage, by covering, removing or elevating them.

Research Laboratory & Safety Services serves the University of Arizona, and various regulatory, research, clinical, and educational units around the State of Arizona.

Research Laboratory & Safety Services assists, monitors, and provides oversight to ensure that federal, state, local, and University of Arizona regulations and policies are implemented in a safe and secure manner. We are a service-oriented department committed to professionalism through friendly and helpful interactions.

To complete general laboratory chemical safety training, follow the instructions below.

Lab-SafetyTraining.pdf

Lab-SafetyTraining.pdf

view | download 268.49 KB

Why get vaccinated?

Rabies vaccine can prevent rabies.

Rabies is mainly a disease of animals. Humans get rabies when they are bitten or scratched by infected animals.

  • Human rabies is rare in the United States. Wild animals like bats, raccoons, skunks, and foxes are the most common source of human rabies infection in the United States.
  • Rabies is more common in other parts of the world where dogs still carry rabies. Most rabies deaths in people around the world are caused by bites from unvaccinated dogs.

Rabies infects the central nervous system. After infection with rabies, at first there might not be any symptoms. Weeks or even months after a bite, rabies can cause general weakness or discomfort, fever, or headache. As the disease progresses, the person may experience delirium, abnormal behavior, hallucinations, hydrophobia (fear of water), and insomnia.

If a person does not receive appropriate medical care after an exposure, human rabies is almost always fatal.

Rabies can be prevented by vaccinating pets, staying away from wildlife, and seeking medical care after potential exposures and before symptoms start.

Rabies Vaccines Rabies vaccine is given to people at high risk of rabies to protect them if they are exposed. People at high risk of exposure to rabies should be offered pre-exposure rabies vaccination, including:

  • Veterinarians, animal handlers, and veterinary students
  • Rabies laboratory workers
  • Spelunkers (people who explore caves), and
  • Persons who work with live vaccine to produce rabies vaccine and rabies immune globulin. Pre-exposure rabies vaccination should also be considered for:
  • People whose activities bring them into frequent contact with rabies virus or with possibly rabid animals.
  • International travelers who are likely to come in contact with animals in parts of the world where rabies is common and immediate access to appropriate care is limited.

For pre-exposure protection, 3 doses of rabies vaccine are recommended. People who may be repeatedly exposed to rabies virus should receive periodic testing for immunity, and booster doses might be necessary. Your health care provider can give you more details.

Rabies vaccine can prevent rabies if given to a person after they have had an exposure. Anyone who has been bitten by an animal suspected to have rabies, or who otherwise may have been exposed to rabies, should clean the wound and see a health care provider immediately regardless of vaccination status.

The health care provider can help determine if the person should receive post-exposure rabies vaccination.

For post-exposure protection:

  • A person who is exposed and has never been vaccinated against rabies should get 4 doses of rabies vaccine.
  • The person should also get another shot called rabies immune globulin (RIG).
  • A person who has been previously vaccinated should get 2 doses of rabies vaccine and does not need Rabies Immune Globulin.

Your health care provider can give you more information.

Talk with your health care provider.

Tell your vaccine provider if the person getting the vaccine:

  • Has had an allergic reaction after a previous dose of rabies vaccine, or has any severe, life- threatening allergies.
  • Has a weakened immune system.

In some cases, your health care provider may decide to postpone a routine (non-exposure) dose of rabies vaccination to a future visit.

People with minor illnesses, such as a cold, may be vaccinated. People who are moderately or severely ill should usually wait until they recover before getting a routine (non-exposure) dose of rabies vaccine. If you have been exposed to rabies virus, you should get vaccinated regardless of concurrent illnesses, pregnancy, or breastfeeding.

Your health care provider can give you more information.

Risks of a vaccine reaction

  • Soreness, redness, swelling, or itching at the site of the injection, and headache, nausea, abdominal pain, muscle aches, or dizziness can happen after rabies vaccine.
  • Hives, pain in the joints, or fever sometimes happen after booster doses.
  • Very rarely, nervous system disorders such as Guillain-Barré syndrome (GBS) have been reported after rabies vaccine.

People sometimes faint after medical procedures, including vaccination. Tell your provider if you feel dizzy or have vision changes or ringing in the ears.

As with any medicine, there is a very remote chance of a vaccine causing a severe allergic reaction, other serious injury, or death.

What if there is a serious problem?

An allergic reaction could occur after the vaccinated person leaves the clinic. If you see signs of a severe allergic reaction (hives, swelling of the face and throat, difficulty breathing, a fast heartbeat, dizziness, or weakness), call 9-1-1 and get the person to the nearest hospital.

For other signs that concern you, call your health care provider.

Adverse reactions should be reported to the Vaccine Adverse Event Reporting System (VAERS). Your health care provider will usually file this report, or you can do it yourself. Visit the VAERS website at www.vaers.hhs.gov or call 1-800-822-7967. VAERS is only for reporting reactions, and VAERS staff do not give medical advice.

How can I learn more?

  • Ask your health care provider.
  • Call your local or state health department.
  • Contact the Centers for Disease Control and Prevention (CDC): Call 1-800-232-4636 (1-800-CDC- INFO) or
  • Visit CDC’s rabies website at www.cdc.gov/rabies

IMMUNIZATION REQUIREMENTS

UA CVM students are required to submit the following immunizations to the UA Campus Health Immunizations Office (T: 520-621-6490; F: 520-621-9471):

  • Complete MMR shot series (complete prior to Orientation)
  • Tetanus (Td) vaccination within last 10 years (complete prior to Orientation)
  • Rabies 3 shot series (administered within the last 2 years or restart the series).
    • Expect a titer check before August 2022 clinics.

This system is designed for special circumstance use only. It is not intended as a permanent internet access solution.

  • Laptops and Hot Spots can be checked out and returned between the hours of 8am-3pm, Monday through Friday, at the front reception desk, Hanley building. Sabrina Perez will be on point to check out your equipment for a maximum period of 72 hours. You must be physically present to check out equipment; you cannot leave the equipment at the front desk and you cannot ask someone else to check out equipment for you.
  • Laptops and Hot Spots can be checked out for 72 hours at a time. If you check out a device on a Friday, it is due at 8am, Monday morning.
  • You will be asked to take a photo with the device you are checking out, along with initialing the sign-out sheet.
  • If the device is lost, stolen or damaged, you will be responsible for the cost to replace the
    device. If a hot spot is lost, stolen or damaged, you will be responsible for replacing the device
    and the prorated data subscription.
  • If you have two late returns, you will no longer be able to check out either device.

On March 30, 2020, the Student Privacy Policy Office of the ED shared best practices to keep in mind when delivering virtual learning which can be found below.

Privacy Policy

The ED guidance and resources are summarized below along with additional best practices.

General Consent Rule and “Personally Identifiable Information”

Generally, under FERPA, the unauthorized disclosure of students’ “education records” is not permitted. Education records include any information or data recorded in any medium, including but not limited to, handwriting, print, tapes, film, e-mail, microfilm, and microfiche, which is directly related to a student and maintained by the University or by a person acting for the University. Education records may include interactions with students like teleconference recordings, e-mails, and group chats etc. when containing personally identifiable information (PII). When a record—or in combination with other available information—reveals the identity of an individual it is said to contain (PII). Students may provide consent to disclose education records that contain their PII to third parties.

More information on what is and is not included in an Educational Record is available on the University of Arizona Registar website.

Best Practices

  • It is always proper and a required practice to obtain consent to disclose education records before disclosing to third parties.
  • Consent may be obtained using an Authorization for Release of Information form that is
    submitted to the Office of the Registrar.
  • If a student does not give consent and disclosure of a fact contained in an education record is
    important, consider if the Health and Safety Exception applies.
    • Please contact the Registrar of Chief Privacy Officer if considering a disclosure of
      information using the Health and Safety exception.
  • Consider whether the objective of a disclosure can be met by providing relevant information, in an as limited as possible manner and/or in a de-identifiable manner. E.g. Sally Jones, a freshman living in ABC dorm, has X condition and is in critical care vs. a member of ABC residence hall community has tested positive or X condition.
  • Please be aware that a student’s identity may be improperly revealed through a collection of disclosures and in combination with student directory or other publicly available information.

In a virtual classroom setting, the best privacy safeguard measure is to avoid capturing PII in a recording. If there is no PII then the recordings are not considered to be Education Records that must be protected from unauthorized disclosure. Instructors should consider the type of student PII that might appear in a virtual setting and work to limit disclosure of PII. If no PII is captured in a virtual lesson or recording, the content may be shared with non-participants. It is important to note that although a student’s name could be directory information, their enrollment in a class is not and must be prevented from being disclosed publicly.

Specific guidance from the Department of Education regarding the recording of virtual lessons and sharing with other enrolled students requires that either no PII is captured in the recording or appropriate written consent prior to sharing with other enrolled students.

Best Practices

  • Advise students not to share personal or contact information as they participate in virtual learning or communications in group settings.
  • Personal discussions or communications involving the sharing of PII should take place in a secure, personal meeting (i.e. phone, personal Zoom meeting etc.)
  • Instructors should communicate their participation and attendance requirements to students and advise that sharing of PII in group settings is not required and should be avoided.
  • If despite these safeguards, PII is inadvertently included in a recording or communication, the education record (i.e. recording with PII) should not be shared or disclosed without the impacted students’ consent.

Health or Safety Emergency Exception Allowing Disclosure

In very limited situations, like to protect the health and safety of others, exceptions exist allowing the disclosure of education records of a particular student without consent.

The Department of Education has made clear in its FAQs that “FERPA permits educational agencies and institutions to disclose, without prior written consent, PII from student education records to appropriate parties in connection with an emergency, if knowledge of that information is necessary to protect the health or safety of a student or other individuals” citing 20 U.S.C. § 1232g(b)(1)(I); 34 C.F.R. §§ 99.31(a)(10) and 99.36. The “health or safety emergency” exception to FERPA’s general consent rule is limited, however.

Exception Requirements

  • Only available for the time that a health or safety emergency persists.
  • Determination of the health or safety emergency may be made by local public health authorities, and university officials can rely on this determination when applying this exception.
  • If the exception applies, still must consider disclosures without consent on a case-by-case basis, based on all factors and information available.
  • When disclosure is made pursuant to this exception, school officials must record in the student’s education records (like in their health record), that such disclosure was made and articulate the basis for the disclosure. The record of disclosure should be made as close in time as practicable to the disclosure.

Disclosure Communications

Who and What?

  • Disclosure under the Health or Safety Exception is limited to “appropriate parties.” Parties that the Department of Education states are contemplated to be appropriate parties and can receive education records/PII without a student’s consent under this exception include: law enforcement, public health officials, healthcare providers, and parents of the student.
  • In some cases, like where risk of exposure or threat is heightened, wider disclosure of the risk and its connection to an identified student may be necessary. According to the Department of Education, “school officials should make the determination on a case-by-case basis whether a disclosure of the student’s name is absolutely necessary to protect the health or safety of students or other individuals or whether a general notice is sufficient, taking into account the totality of the circumstances, including the needs of such students or other individuals to have such information in order to take appropriate protective action(s) and the risks presented to the health or safety of such students or other individuals.” Please consult with the Office of the General Counsel before making a disclosure with a student’s name or PII. In all cases, disclosures should be narrowly tailored to meet the need to protect the health or safety of students or other individuals while guarding as much of the student’s privacy as possible.
    • Disclosure to the media is not appropriate under the Health or Safety Exception. All media inquiries should be directed to Chris Sigurdson.

The University of Arizona (UA) College of Veterinary Medicine (CVM) values our developing culture and appreciates your investment to shaping both our in-person and online community. Our student-centered program depends heavily upon your active participation in the curriculum. We acknowledge that, as students, you are managing academic and personal commitments and we recognize the challenge of balancing your many roles and responsibilities. We will strive to maintain an environment of professionalism and respect within the UA CVM community.

Here are a few general guidelines to consider as we journey together through the online academic learning experience:

  • Please mute your microphone when you aren’t speaking.
  • Be mindful of background noise and distractions around you, as much as possible.
  • Adjust your camera and lighting so your face can be seen well.
    • Please add a profile photo to your Zoom account, so your face can be seen when you turn off your camera.
    • Barring technological issues, please do your best to be present on camera during class sessions. Your presence helps faculty, support staff, and classmates to associate a face with your name and get to know you better. Your visual presence also promotes an environment of engagement.
  • Dress like you are coming to the classroom.
    • Being presentable is important. Casual or Business Casual dress is appropriate for Zoom classroom meeting.
  • Avoid multi-tasking and focus your attention on the class. You might want to minimize/close all other windows so you aren’t distracted by email or other applications.
  • Remember that you are always on camera. Need to yawn, sneeze, blow your nose, or something you don’t want us all to see? Mute your audio and turn off your video for a moment.
  • All comments and discussions should be respectful of the instructor and fellow students; dialogue and disagreements are fine, but personal attacks are not.
  • Participation: In small groups, it is expected that you will be on camera and your microphone unmuted so that you can contribute to the discussion. Additionally, share the responsibility of group moderator so that everyone has a chance to moderate.
  • The UA CVM Curriculum is designed for constant participation. Use the “Raise Your Hand” feature or raise your hand on-screen.
    • Please don’t just interrupt the instructor or fellow students; that quickly leads to chaos in a Zoom conversation.
    • “Raise your hand” by putting a brief note in the chat window (“Question” or “Comment”).
  • Please use the chat function to connect with faculty and your fellow classmates.
    • The chat window should be used only for class-related discussions—comments, sharing of resources, etc.—except for casual conversations at the start and end of class. Keep remarks on-topic and courteous. Remember that this is still our classroom.
    • Know that quickly-flowing chat may be difficult to track. Be sure to raise your hand if your question is not answered.